What are the responsibilities and job description for the Office Administrator position at Dwyer Law Office PLLC?
About Dwyer Law Office PLLC
Dwyer Law Office is a small firm, located in Fargo, ND, dedicated to offering the care our clients need and the legal counsel necessary to obtain results. Our main areas of practice include business law, estate planning & probate, real estate, water law, family law and general litigation. We currently employ 5 attorneys and are looking to hire a new office administrator. A qualified candidate would be a highly motivated, professional, efficient team player with previous administrative experience.
General Job Description
As our office administrator, you will be responsible for a variety of tasks, including but not limited to client intake, answering phone calls and checking voicemails, maintaining office supplies, client billing processes, HOA management, management of multiple bank accounts, and any other duties assigned. Hands on training will be provided.
Responsibilities
- Manage day-to-day operations
- Answer and direct phone calls
- Accounts payable & receivable
- Reconciliation of multiple bank accounts
- Handle client trust funds
- Filing (electronic and hard copies)
- Distribute mail daily
- Greet and assist clients/potential clients
- Enter all expenses/deposits into Quickbooks
- Enter all client payments into Clio
- Run errands as needed
- Work with accountants on bookkeeping
- HOA management
- Draft land purchase/closing documents
Skills
- Strong organizational skills
- Excellent written and verbal communication skills
- Attention to detail
- Proficient in Microsoft Suites
- Efficient time management and critical thinking skills
- Client confidentiality
- Ability to handle emotional phone calls professionally
- Willingness to learn and adapt
- Ability to quickly shift to other tasks
Qualifications
- Quickbooks (Online and Desktop) preferred
- Clio experience preferred
- Associate or bachelor’s degree preferred
- Administrative experience
- Property management experience a plus
Benefits
- Health, dental, vision insurance
- Life/LTD insurance
- Cell phone plan
- Simple IRA contribution match
- Flexible time off (paid)
- Year-end bonus program
Please email resume and cover letter to kayla@dwyerlawnd.com.
Job Type: Full-time
Pay: Depends on experience
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life/LTD insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
Fargo, ND 58104: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
Job Type: Full-time
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person