Office Administrator

Job Title: Office Administrator (Part-Time to Full-Time)

Job Location: Fargo/Remote

Job Type: Part-Time (Potential to Transition to Full-Time)

Job Summary:

We are seeking a highly organized and motivated Office Administrator to handle a variety of general office duties and assist with specialized tasks in real estate, construction, and property management as needed. This role offers flexibility, starting part-time with the opportunity to transition to full-time based on business needs. The ideal candidate will be adaptable, proactive, and comfortable working in a dynamic environment where no two days are the same.

Key Responsibilities:

General Office Administration:

• Answer phone calls, direct inquiries, and handle office communication.
• Manage office supplies and inventory, ensuring necessary items are stocked and available.
• Maintain a clean and organized office environment.
• Schedule meetings, appointments, and conferences for office staff and management.
• Handle filing, data entry, and maintain both physical and digital office records.
• Assist in preparing reports, presentations, and other office-related documents.
• Coordinate social media posts for all entities within the organization.
• Organize bank deposits and deliveries to proper banking establishments.
• Coordinate office mail and package deliveries, ensuring timely distribution.
• Help in setting up office meetings, including coordinating logistics and equipment.

Real Estate, Construction, and Property Management Tasks (As Needed):

• Assist in managing real estate listings, including preparing property marketing materials, advertisements, and digital content.
• Support the management of property-related documents (leases, contracts, and maintenance records).
• Coordinate appointments for property showings, maintenance requests, and contractor visits.
• Assist with maintaining tenant communications and managing tenant records.
• Assist with project tracking for construction and renovation tasks, including schedules, budgets, and contractor coordination.
• Assist with organizing permits, licenses, and compliance documents for construction and property management projects.
• Help with billing, invoicing, and tracking of payments for real estate and property management services.
• Assist in gathering and organizing data for real estate transactions, property assessments, and reporting.

Qualifications:

• High school diploma or equivalent; an associate's degree or related certification in business administration, real estate, or a related field is a plus.
• Previous office administration experience, preferably in real estate, construction, or property management.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn new software programs.
• Excellent written and verbal communication skills.
• Attention to detail and the ability to handle confidential information appropriately.
• Ability to work independently and as part of a team.
• Experience with property management software or project management tools is a plus.

Preferred Skills:

• Familiarity with real estate terminology and processes.
• Basic knowledge of construction project management or experience working with contractors.
• Previous experience in tenant relations and property maintenance coordination.

Working Conditions:

• Flexibility to work part-time hours with potential to transition to full-time.
• Occasional need to work outside of regular business hours for property-related issues or project deadlines.
• Some travel to properties for onsite tasks (as needed).
• Ability to work remotely as needed.

Compensation:

• Competitive hourly rate, based on experience.
• Mileage Reimbursement for requested travel.
• Potential for growth and additional responsibilities as the business expands.

How to Apply: Please submit your resume and a cover letter detailing your experience and interest in this role to cole.jirik@optima-nd.com or directly through the job posting. We look forward to hearing from you!

Job Types: Full-time, Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Ability to Commute:

• Fargo, ND 58104 (Required)

Ability to Relocate:

• Fargo, ND 58104: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Fargo, ND 58104

Salary : $20 - $30