Administrative Support Assistant

Dykema Gossett PLLC, a leading national law firm is recruiting for a Litigation Administrative Support Assistant (ASA). The incumbent may reside in any of our Michigan offices (Detroit, Bloomfield Hills, Ann Arbor or Lansing), preferably Bloomfield Hills.  The core duties and responsibilities of this position revolve around supporting others and delivering exceptional customer service.  Under the supervision of the Office Administrator, the ASA is responsible for providing administrative support to meet the daily needs of the office location. Responsibilities include preparing, organizing and filing electronic and non-electronic court filings, filing other legal documents; assisting with new business intake (NBI), processing invoices/expense reports, and time entry; helping to facilitate internal meetings and events; providing clerical support to attorneys, administrators, and legal support personnel; performing various other duties as assigned. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides day-to-day support to Administrative Assistants and attorneys with preparing, organizing and the filing of documents.
• Creates, types, modifies and saves correspondence, memoranda, notes, outlines, legal documents, abstracts, charts, forms, etc., whether from drafts, originals or dictation.
• Copies and scans documents; and creates / updates binders.
• Enters new clients and matters by preparing and submitting conflict check forms, screening forms and new matter request forms through NBI system.
• Enters attorneys’ time and expenses from logs, diary notes, correspondence, etc. Maintains list of all current billing numbers.
• Scans, logs and uploads documents, emails and files into firm’s electronic document management system (NetDocs); provides back-up administrative support for Consumer Litigation Administrative Assistants.
• Assists attorneys with scheduling; makes travel arrangements.
• Provides back-up e-filing support, following court e-filing procedures and utilizing court web portals and file & server.
• Assists document clerks with overflow filing needs, including organizing client, attorney or section files.
• Performs other administrative duties as assigned by Office Administrator.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Two years of post-high school education and related work experience required; Associate’s Degree preferred; prior law firm/legal department experience is a plus.
• Excellent verbal and written communication skills, including proofreading, spelling, grammar and punctuation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); Typing proficiency with 55 wpm preferred.
• Possesses a high level of organizational and project management skills.
• Self-motivated with ability to multi-task and work with minimal supervision.
• Exercises independent judgment in determining priority levels of all work assigned and assures assignments are completed in a timely manner.
• Demonstrates a high degree of confidentiality regarding clients, guests, and conversations.

WHY YOU SHOULD APPLY

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

EEO STATEMENT

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. 

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. 

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity