Office Manager / Bookkeeper

We are currently seeking an Office Manager / Bookkeeper to work closely with all team members to coordinate activities, manage communications, and maintain accurate records as well other tasks listed below.

RequirementsKey Responsibilities:

• Administrative & Office Support:
  

• Manage phone calls, mail, office supplies and general housekeeping within the office.
  
• Organize and coordinate appointments, document meetings, and travel arrangements for crew.
  
• Handle filing, organizing, and maintaining documents and records.
  
• Assist with project coordination with purchase orders, packing list tracking and invoice matching.
  
• Maintain business licenses and filing/reporting requirements for trucks, company, etc. with all state or governmental agencies
  

• Customer Service:
  

• Respond to customer phone inquiries professionally.
  
• Update and maintain accurate customer records in Zoho CRM.
  
• Route customer concerns to appropriate personnel.
  

• Accounting Functions / Financial Support (A/P & A/R):
  

• Process vendor invoices by matching to POs and packing lists with signed off acceptance.
  
• Generate, review, and send customer invoices, and follow up on overdue payments.
  
• Maintain records of A/P and A/R transactions using Zoho Books for all accounting needs.
  
• Reconcile credit card, bank accounts, and other asset accounts.
  
• Manage self-administered loans by reporting accurate balances and recording principal interest accurately
  
• Process payroll and all deductions and garnishments weekly as delivered by HR
  

• Expense & Budget Management:
  

• Track departmental expenses and ensure compliance with company expense policies.
  
• Identify opportunities for cost reduction and efficiency improvements.
  
• Assist in the development and management of departmental budgets.
  

Required Skills:

• Organizational and time management skills
  
• Proficiency in office software (Word, Excel, etc.), scheduling tools, and CRM systems
  
• Attention to detail and multitasking
  
• Verbal and written communication skills
  
• Active listening and professionalism when addressing customer inquiries and concerns
  
• Conflict resolution and customer issue management
  
• Experience with accounts payable and receivable processes
  
• Familiarity with accounting software and financial tracking systems
  
• Tracking, coding, and managing departmental expenses
  
• Analytical thinking and process improvements
  
• Handling routine tasks and unexpected challenges in a fast-paced environment
  
• Discretion and confidentiality with sensitive information
  
• Professionalism and commitment to accuracy and integrity
  
  
  

Benefits

Eligible after 60 days of employment:

• 401(k) employer matching
  

• Medical, Life, Vision and Dental Insurance
  

• Paid Time Off (PTO)
  

• 10 Paid Holidays every year
  

• Company-Paid AFLAC Insurance (Accident Policy and Short Term Disability Policy)
  

• Free Indoor Golf Membership
  

• Pizza Fridays
  

• and more...