What are the responsibilities and job description for the Purchasing Administrator (Purch/Proc) position at Dysart Unified School District?
REPORTS TO
Director of Finance
FLSA STATUS
Exempt
SUPERVISES
DEPT
Fiscal Services
WORK CALENDAR
GRADE
G - Classified Exempt Salary Schedule
APPROVED
REVISED
6 / 9 / 2022
SUMMARY : Ensure the district is in compliance with Arizona Procurement Code and related bidding regulations. Monitors, analyzes and ensures contractual compliance to derive the maximum resources and benefits from the effective utilization of funds. Oversees the monitoring of the capital assets acquired by the district and ensures these are appropriately recorded and tracked.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Initiate contact with vendors relative to service, supply and equipment availability, invoices, purchase orders, and contracts.
- Review and update existing District contracts for compliance while consulting with legal counsel as necessary.
- Manage the evaluation of formal solicitations including preparing the recommendation for award.
- Manage process of preparation of solicitation documents, including bidder notification, instruction, terms, conditions and specifications.
- Monitor all purchase requisitions to determine correctness of information and compliance with Arizona Procurement Code.
- Responsible for the oversight of all activities related to listing, tracking and accounting for the assets of the district.
- Obtain studies, comparative prices and quotations.
- Purchase by competitive solicitation, informal quotations, and negotiation, and in compliance with Board policy, items of service, supply and equipment necessary for the operation of the school district.
- Keep informed of sources of supply and new product developments.
- Keep informed of current product specifications and comparable alternatives.
- Prepare and distribute purchase order forms to vendors.
- Develop and maintain appropriate records, such as vendors' register, commodity register and bidders' list.
- Responsible for correspondence relative to school district purchasing activities including providing information to auditors and the accounts payable department.
- Prepare periodic reports relating to school district purchasing activities for the Director of Finance.
- Establish and maintain good rapport with students, employees, community members and vendors.
- Maintain a high level of ethical behavior and confidentiality.
- Other job-related duties as assigned.
EDUCATION AND EXPERIENCE :
LICENSING / CERTIFICATIONS :
KNOWLEDGE OF :
SKILL IN :
ADA AND OTHER REQUIREMENTS :
Positions in this class typically require : balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.
Light Work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.
Working Conditions :
Work is routinely performed in an indoor, office environment; may require some work in the field with moderate exposure to travel.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.
