What are the responsibilities and job description for the Database Admin position at E-Business International?
Key ResponsibilitiesSystem Administration & Data Management
- Maintain and manage the HMIS database, ensuring data integrity, security, and compliance with federal, state, and local regulations.
- Oversee user access, licensing, program updates, bed inventories, system enhancements, and troubleshooting for smooth HMIS operation.
- Monitor data quality, conduct regular audits, and perform data cleanup to enhance reporting accuracy using tools such as the HUD EVA system.
- Assist in developing and enforcing data entry standards, policies, and procedures to maintain system consistency.
Reporting & Compliance
- Generate reports required by federal, state, and local agencies, including HUD’s Annual Performance Report (APR), System Performance Measures, and Point-in-Time (PIT) Count reports.
- Ensure compliance with HUD’s HMIS Data Standards, federal privacy laws, and other applicable regulations.
- Collaborate with leadership and partner agencies to analyze data trends and support strategic decision-making.
Training & Technical Support
- Provide training and technical assistance to agency and community partner staff on HMIS usage, data entry, and best practices.
- Monitor and address HMIS user help tickets to ensure timely resolution.
- Develop training materials and user guides to promote consistent system use.
- Serve as the primary liaison between software vendors, partner agencies, and leadership teams to resolve technical issues and optimize system performance.
Collaboration & Community Engagement
- Work with community partners to utilize HMIS data effectively for coordinated entry and service planning.
- Support research and evaluation efforts by providing data insights for policy and program improvements.
- Represent the organization in HMIS-related meetings, committees, and workgroups at the local and national levels.
QualificationsEducation & Experience
- Bachelor’s degree in data management, information technology, social sciences, public administration, or a related field (equivalent experience may be considered).
- Minimum of three years of experience in database management, data analysis, or HMIS administration in a nonprofit, government, or social services setting.
- Experience with HUD funding and reporting requirements, including CoC and ESG programs, is preferred.
Skills & Competencies
- Proficiency in HMIS software (e.g., WellSky, Clarity, ServicePoint, Bitfocus) and data management tools (e.g., Excel, SQL, Tableau, or similar platforms).
- Strong understanding of HUD’s HMIS Data Standards, privacy laws (HIPAA, FERPA), and security best practices.
- Excellent analytical, problem-solving, and critical-thinking skills with the ability to interpret and present complex data.
- Strong communication and training skills, capable of supporting users with diverse technical backgrounds.
- Detail-oriented with the ability to manage multiple projects and meet deadlines in a fast-paced environment.
- Commitment to equity, data-driven decision-making, and improving homelessness services.
- Valid driver’s license and ability to travel within Lucas County for meetings and training.
Personal Attributes
- Detail-Oriented & Analytical: Highly organized with strong problem-solving skills, ensuring accurate data management and meaningful analysis.
- Communicative & Collaborative: Skilled trainer and communicator, capable of working with diverse users and fostering partnerships.
- Ethical & Mission-Driven: Committed to data security, privacy compliance, and leveraging technology to improve homelessness services with integrity and equity.
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- How many years of experience do you have in Database management?
- How many years of experience do you have in SQL?
- Are you a US Citizen?
- Are you a Green Card Holder?
- What is your email address/email ID?
- What is your Current Location? Mention the location with zip code
- What would be your notice period if offered?
- What is your salary expectation for fulltime per annum?
Ability to Commute:
- Toledo, OH 43609 (Preferred)
Ability to Relocate:
- Toledo, OH 43609: Relocate before starting work (Preferred)
Work Location: In person
Salary : $55,000 - $70,000
