What are the responsibilities and job description for the Corporate Expeditor/Office Coordinator position at E V Bishoff Company?
The Corporate Expeditor / Office Coordinator is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company. Previous scheduling experience is preferred. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills.
The Expeditor 's responsibilities are as follows :
Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updates
Act as a primary point of contact for Tenants and sub-contractors
Maintain all job folders within designated file structures
Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet
Run weekly reports and communicate with project team coordinates supplies needed for job site
Order office supplies
Answer multi-line phone
Stamp outgoing mail
Distribute mail
Serves as backup for Pittsburgh / Cleveland Expeditor via email and phone
Coordinate weekly tenant appreciation events
Assist Accounting with the Coding, approving, and submitting invoices for payment
This role interacts with internal team members, subcontractors, clients, and vendors. The Expeditor's Skills and Abilities should include :
Ability to utilize software programs and assist the Operations Manager, Building Managers, and contractors with administrative tasks such as document creation
Organizational skills in order to juggle multiple projects with accuracy and timeliness
Strong interpersonal skills, friendly and outgoing with an emphasis on customer service
Adept at multi-tasking while remaining calm and poised under pressure
Collaborate with the team and also independently to accomplish the tasks assigned
The Expeditor 's Education and Experience must consist of at least the following :
High School Diploma or equivalent
At least four years of related experience in a customer / client serving role, preferably in commercial maintenance or with a subcontractor
Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, Excel, SmartSheets, and HelloSign
Compensation details : 50000-55000 Yearly Salary
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