What are the responsibilities and job description for the Office Manager / Expeditor position at E V Bishoff Company?
Job Description
Job Description
Description :
The Expeditor is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company. Previous scheduling experience is preferred. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills.
Requirements :
The Expeditor ’s responsibilities are as follows :
- Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updates
- Act as a primary point of contact for Tenants and sub-contractors
- Maintain all job folders within designated file structures
- Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet
- Run weekly reports and communicate with project team coordinates supplies needed for job site
- Order office supplies
- Answer multi-line phone
- Stamp outgoing mail
- Distribute mail
- Serves as backup for Columbus / Cincinnati Expeditor via email and phone
- Coordinate weekly tenant appreciation events
- Assist Accounting with the Coding, approving, and submitting invoices for payment
This role interacts with internal team members, subcontractors, clients, and vendors. The Expeditor's Skills and Abilities should include :
The Expeditor ’s Education and Experience must consist of at least the following :
