What are the responsibilities and job description for the Sample Coordinator position at Eagle Aluminum?
Job Overview
We are seeking a highly organized and detail-oriented Sample Coordinator to oversee the management of samples within our organization. The Sample Coordinator manages the Eagle Aluminum sample program by monitoring inventory levels and ordering supplies. They support the Marketing, Customer Service, and Sales teams in fulfilling sample orders. Responsibilities include preparing samples to meet quality standards and coordinating marketing mailings and promotional item requests. The ideal candidate is organized, detail-oriented, and able to work both independently and as part of a team.
Responsibilities
Customer Service and Sales Support:
- Assist the sales team by entering sample orders into the CRM/ERP system
- Monitor reports of open sales orders that contain sample requests
- Fulfill open order requests daily for all outbound sample and promotional items
- Coordinate with Shipping Manager to fulfill sample order shipments
Sample Management:
- Monitor inventory levels of sample EMT, EDW, and Z Clip profile stock
- Monitor inventory levels of sample anodized, and powder coated color chips
- Monitor inventory levels of assembled sample kit stocks
- Monitor inventory levels of promotional products/giveaways
- Ensure sample products kept in the sample room are organized
- Monitor inventory levels of samples and sample supplies to ensure stock
- Coordinate with the Warehouse to request profile inventory replenishment
- Implement quality control measures for all sample program items
- Order basic supplies for sample packaging requirements
Sample Preparations:
- Clean, inspect, label, and package color samples from various vendors
- Clean, inspect, and label extrusion samples for inventory bins, kits, packages
- Periodically assemble large quantities of profile kits for inventory
- Manage creation of labels for all samples
- Label and package custom-cut samples for order fulfillment
- Ensure all outbound products meet Eagle quality standards
- Ensure timely shipping/mailing of samples
Marketing Support
- Coordinate with the Marketing Department on mailings or collateral requests
- Process monthly bulk mailings of catalogs and brochures
- Process weekly mailings of single catalogs and brochure requests
- Report to Marketing Department on progress and updates
- Monitor reports of open sales orders that contain sample requests
- Fulfill open order requests daily for all outbound sample and promotional items
- Coordinate with the Shipping Manager to fulfill sample order shipments
Experience
- Exceptional organizational skills with the ability to manage multiple tasks simultaneously while meeting deadlines
- Problem-solving mindset with keen attention to detail
- Comfortable using computers and technology, Office 365, NetSuite, CRM
- Ability to work independently as well as part of a collaborative team environment
- Flexibility and willingness to perform other various duties as required
- Ability to lift 30 lb and stand for several hours
If you are passionate about maintaining high standards of organization and efficiency while managing samples, we invite you to apply for this exciting opportunity.
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 20 – 30 per week
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Loretto, MN 55357 (Required)
Ability to Relocate:
- Loretto, MN 55357: Relocate before starting work (Preferred)
Work Location: In person
Salary : $18 - $20