Project Coordinator

SUMMARY

Eagle Eye LLC, a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Project Coordinator for our Colorado Springs, CO office. Responsibilities include but are not limited to: Assist our Senior Project Coordinator and Project Management teams in the daily administration and support of construction and office operations; to include organization and coordination of workload and project management documentation for multiple project teams. Assist the project management team with submittals, quality control, tracking project documentation and record keeping. Compile, maintain and track submittals, requests for information, (RFI’s), architects supplemental information, (ASI’s), change orders and operation and maintenance, (O&M’s), manuals and other project specific documentation. Assist with document control; includes maintaining filing systems, file maintenance, data entry, maintaining certified payrolls, project expense reports, project invoicing and updating various project logs.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Assist in the daily administration and support of construction projects and daily office functions; to include, but not limited to organization and coordination of project documentation for one or more projects.
• Possess a knowledge of the following:
• • Purchasing; to include writing purchase orders, (PO’s), and logging the same.
  • Job cost accounting, i.e. accounts payable and receivable, (AP’s & AR’s).
• Assist the Project Manager with the following:
• • Submittals; to include processing to the Architect and Engineer, (A&E), and logging the same.
  • Quality control documents; Maintaining daily reports, test reports and Logs.
  • Project documentation and record keeping.
• Track Change Order Proposals and Change Orders and manage Change Order log.
• Assemble the Operations and Maintenance (O&M) manual from vendor and/or subcontractor supplied product data sheets and submittal information.
• Coordinate and assemble the creation of Accident Prevention Plans, Quality Control Plans, and other assorted contractual documents.
• Maintain project invoicing, filing systems, file maintenance, copying, certified payrolls and updating of various project logs.
• Coordinate and participate in the weekly project status meetings; to include taking the meeting minutes and posting the meeting minutes to the appropriate parties.
• Perform other duties as required or deemed necessary to meet the needs of assigned projects and operations.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

Required (Minimum) Qualifications

• Minimum 3 years of experience in a similar position
• Preferred experience administering duties for contracts managed through USACE regional offices and Air Force Civil Engineering.
• Experience in a strong business, construction management, and delivery methodologies background preferred.
• Must be able to obtain military base passes and be able to operate motor vehicles on military installation.
• Highly proficient in all manners of computer-based data entry and tracking.
• Capable navigating and managing USACE RMS.

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of the construction industry and commonly used construction practices and procedures.
• Computer literacy and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) is a must.
• Excellent communication and time-management skills.
• Strong organization skills.
• Strong attention to detail is a must.
• Maintaining good attendance, (punctuality) and actively participating with a positive attitude is essential.
• Strong interpersonal and communication skills with the ability to perform in a fast-paced environment.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services.
• The ability to read and understand information and ideas presented in writing.
• The ability to communicate information and ideas in writing so others will understand.
• The ability to provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• The ability to perform day-to-day administrative tasks such as maintaining information, files and document processing.
• The ability to communicate with people outside the organization.
• The ability to positively represent the organization to customers, the public, the government and other external sources. This information may be exchanged in person, in writing, or by telephone or e-mail.
• The ability to develop constructive and cooperative working relationships with others and maintain them over time.

Preferred

• Experience working with DoD, USACE, NAVFAC, USAF, and/or GSA federal construction contracts.

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

• No supervisory responsibilities

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

ug free workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)