Project Coordinator

Position Summary

IEM is looking for a Full Time-Project Coordinator to join our team.

Primary Location:

• Candidate must live a commutable distance to Guaynabo and Client Site, PR
• This is an in-office role and candidates must be willing to commute to the office.
  
  

Travel Requirements

• None currently
  
  

Essential Functions

• Serve as the primary point of contact between Key Staff, stakeholders, and subcontractors, ensuring clear and consistent communication.
• Maintain and oversee schedules, assignments, and task tracking to support project timelines and deliverables.
• Organize and manage digital files and shared drives for effective project documentation control.
• Record and store meeting minutes to document discussions, decisions, and action items.
• Support the Project Manager in daily operations and overall program coordination.
• Coordinate personnel assignments, onboarding, equipment tracking, training completion, and communication flow.
• Act as a liaison between the Project Manager and project personnel to facilitate administrative processes.
• Assist in operational HR tasks, such as scheduling, time tracking, and onboarding documentation.
• Prepare concise and professional reports, presentations, and briefs to support internal and external communications.
• Perform other administrative and coordination tasks as assigned.
  
  

Minimum Qualifications

• Bachelor’s degree or higher in a relevant field.
• Five years of experience in project or program coordination, preferably involving federally funded initiatives.
• Extensive knowledge of Microsoft Office Suite, particularly Outlook, Word, and PowerPoint.
• Proficiency in data management systems and collaborative platforms.
• Fluent verbal and written communication skills in English (Spanish is a must).
• Strong interpersonal and organizational skills, with attention to detail.
• Ability to thrive in a dynamic, fast-paced, and team-oriented environment.
• Demonstrated professionalism and the ability to manage multiple priorities efficiently.
  
  

Preferred Qualifications

• Proficiency in Power BI for dashboards, visual reports, and data storytelling.
• Experience in creating automations using tools such as Power Automate or similar platforms.
• Advanced knowledge of Microsoft Excel, including pivot tables, macros, VLOOKUP/XLOOKUP, and data analysis functions.
  
  

Benefits And More

• 10 paid Holidays
• Vacation Pay
• Sick Pay
• 401 (K) plan with matching
• Company paid STD and LTD
  
  

Equal Employment Opportunity: All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation: IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.