Development Associate- Database Manager

ROLES AND RESPONSIBILITIES

Gift Entry and Processing

• Maintain the integrity of and accuracy of the Raiser’sEdge Database.
• Perform data audits, implement system checks to ensure reliable performance and information available to Advancement Office and Head of School.
• Maintain and perform queries and reports for specific campaigns, regions, funds, etc.
• Ensure donor and gift information is highly accurate, effectively recording and tracking transactions, pledges, and payments.
• Perform Gift Processing, batch entry, gift documentation, and reconciliation with business office as needed.
• Prepare daily gift reporting, regular fund and prospect performance reports, and maintain calendar of pledges/payments/balances.
• Generate timely gift acknowledgement letters in conjunction with Advancement Office staff and relationship managers.
• Manage records for recurring gifts and employee payroll deduction giving.
• Generate and maintain outstanding pledge reports and reminders/calendar.
• Assist in the procurement of prospect research for the Advancement Office and fundraising purposes, including periodic review of data to ensure accuracy.
• Review, revise, and implement best practices within the advancement database.
• Update and maintain alumni and alumni family information and database.

Communications-Content Creation and Outreach

• In coordination with the director of marketing and communications, advancement office, and others, assist in creation and publication of mass and group communications as needed.
• Assist in driving attendance for events, both on-campus and regionally through invitation creation and dissemination, creating invitee lists based on database. information, and accurately recording attendance and relevant event information.
• Other duties as assigned.

Campus Support-Events Management

• Assist Events Coordinator and manage event logistics and execution as needed.
• Procurement of awards, creation of event materials and runs of show, and miscellaneous items as directed.
• In-person support surrounding opening weekend, family weekend, and commencement weekend.
• Attend advisory board meetings as needed.

QUALIFICATIONS

• Collaborative mindset, creativity, and ability to independently manage multiple projects.
• Proficiency with database management and CRM, Raiser’s Edge or similar preferred.
• Experience and mastery of Microsoft Suite (Word, Excel, Access, etc.); familiarity in Adobe Suite (InDesign, Photoshop, etc.) preferred.
• Strong grasp of the role of current and emerging technologies to identify opportunities to improve data-entry efficiency, accuracy, and collaboration.
• Strong interpersonal skills.

Summary

The Development Associate-Database Manager is responsible for maintaining the accuracy and integrity of the Raiser’s Edge Database, ensuring reliable data for the Advancement Office and Head of School. This role includes processing and tracking gifts, pledges, and payments while generating timely reports and acknowledgments. Additionally, the position involves conducting prospect research, implementing best practices in database management, and updating alumni records. The Development Associate collaborates with the marketing and communications team to create and distribute mass communications, manage invitation lists, and track event attendance. They also support event logistics, including procuring awards, preparing materials, and assisting with major campus events such as opening weekend, family weekend, and commencement. The ideal candidate is highly organized, collaborative, and proficient in database management systems like Raiser’s Edge, Microsoft Suite, and Adobe Suite. Strong interpersonal skills and the ability to manage multiple projects independently are essential for success in this role.

Job Type: Full-time

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Dependent health insurance coverage
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person