What are the responsibilities and job description for the Executive Administrative Assistant position at Eagle Mountain International Church, Inc.?

Job Description

Description :

Under minimal supervision, assists the Executive office, providing administrative support. These responsibilities include direct mail, communication liaison on behalf of the Executive office to other KCM / KCBC / EMIC staff, members of the church, ministry partners and friends. Conducts research and handles confidential information, exercising considerable judgment and discretion in completing special assignments. Work Schedule : 8 : 00am-6pm, Monday-Thursday (including on-call, weekends and late nights as needed)

PRINCIPAL DUTIES AND RESPONSIBILITIES :

Provides administrative support and helps coordinate information supporting the Executive office.
Maintains a strong prayer life, praying much in the Spirit, operating by faith, keeping in step with the Executive Leadership Team and the vision of the ministry.
Continually reviews responsibilities, processes and procedures for maximum efficiency and effectiveness.
Handles incoming correspondence (email, US mail, etc.) and directs it to the proper area for response. Discerns and responds to all correspondence, phone calls, etc. with minimal input or supervision.
Assists as needed in preparing, editing and coordinating television broadcast materials for distribution to various departments, including Publications and Television. Obtains third party copyright permissions as needed.
Provides notes to Publishing for editing and to EMIC / KCM / KCBC for public distribution.
Reconciles credit card reports, compiles budget information when needed, and maintains office files.
Gathers all needed reports and assigns recommendations by due dates, assembles them into organized format, and prepares an executive summary as directed.
Orders, organizes and maintains Executive office supplies.
Transcribes messages or prophecies as needed.
Attends meetings as directed, compiles minutes and follow up emails confirming decisions / tasks assigned to appropriate individuals. Conducts follow through on action items and provides status updates.
Coordinates, prepares and disseminates meeting agendas to other staff members as requested. Preemptively has prepared any information needed for meetings.
Provides support as requested in the Executive Office and helps coordinate related tasks as assigned.
Fully utilizes ACS, Smartsheet, Planning Center, Nav and other ministry software implemented as a staff resource.
Assists in formatting sermon notes and other documents as needed.
Communicates consistently with and provides information to Chief of Staff regarding ministry initiatives and assists in the coordination of travel arrangements and schedules for the Senior Pastors.
Ability to compose correspondence in a line with the heart, message and style of the Executive Pastors.
Maintains familiarity of past sermons, prophecies and other support content.
Performs other duties as assigned.

Requirements :

EDUCATION AND EXPERIENCE :

Bachelor’s degree preferred in related area (Business, Office management, etc.)

5 years of Executive administrative assistant or project management experience preferred.

International travel experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES :

Microsoft Office, Power Point, Excel, Microsoft Outlook

Type at or above 60 wpm

Strong organizational, analytical, written and verbal communication skills

EQUIPMENT TO BE USED :

Typical office equipment

TYPICAL PHYSICAL DEMANDS :

Must be able to sit at a computer for a minimum of seven hours per day.

Requires manual dexterity sufficient to operate standard office machines, such as computers, fax machines, calculators, telephones and other office equipment.

Able to travel domestically and internationally by commercial carrier.

Requires normal range of hearing and vision.

TYPICAL MENTAL DEMANDS :

Ability to give, receive and analyze information, formulate work plans, prepare written materials and articulate goals and action plans.

Must be very organized and require a modicum of instruction.

Must understand vague and implicit instructions and react favorably in all work situations.

Must be detailed, organized and communicative.

Must be task and goal oriented.

Requires the ability to multi-task.

Must be able to grasp and apply new ideas.

Must have a very good command of the English language and be able to proofread work.

Must be able to resolve problems, handle conflict and make effective decisions.

Must be able to discern spiritual situations and be willing to pray with people.

Must relate and interact well with people at all levels.

Must have a sense of the workings of a ministry, and the demands physically, emotionally and spiritually of the staff and pastors.

Must adapt well to changing work situations.

Must maintain a professional working relationship with the Executive Leadership Team and other staff or students.

WORKING CONDITIONS :

Works in a typical church or office setting.

Weekends and evening hours may be required.

OTHER :

Born again believer and must adhere to the doctrines of this organization, as upheld by Kenneth and Gloria Copeland and their appointed representatives.

Must work well with others as a team, and according to Romans 16 : 17, must not cause dissension, difficulties and divisions.

Must pray in other tongues and have a strong prayer life.

Must maintain a good attendance record.

Must be a member of EMIC, regularly attend church services, and support the leadership of EMIC.

Must be a regular tither.

Must possess a servant’s heart and operate as an Armor Bearer.

Maintain a sensitivity to the needs of others, which includes a love and commitment to our congregation and the staff of EMIC, KCM and KCBC.

Interpersonal skills necessary to interact with diverse groups of people, with considerable skill and diplomacy in communication. Ability to build effective working relationships inside and outside departments or groups.

Self-motivated and takes initiative. Ability to react with appropriate urgency to situations and events that require quick response or turnaround.

Operates with pre-emptive thinking. Must be discerning and able to make good judgment calls with minimum supervision.

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