Attendance Technician

DEFINITION:

Under the oversight of the Director of Child & Family Services, responsibilities will include working as a member of an administrative team; performing a variety of administrative and staff support duties which require a range of skills and knowledge of organizational policies and procedures.

ESSENTIAL JOB FUNCTIONS:

Position Responsibilities

• Under minimal supervision, accurately prepare and maintain child attendance records and reports.

• Enter daily attendance and related child/family data into the designated database. Edits and revises data to generate reports as requested, according to established timelines.

• Accurately prepares a variety of child attendance reports for program analysis and projection purposes.

• Coordinate with other administrative staff on attendance issues

• Verifies child absences by contacting parents, staff, or subcontractors.

• Identify patterns of extended absenteeism and report them to the appropriate staff.

• Assist in the enrollment process including but not limited to data entry and data verification

• Receives, verifies, and processes a variety of forms and records for accuracy, completeness, and conformance to applicable rules, regulations, and procedures.

• Ensure compliance with agency policies and/or state attendance regulations.

• Update registration lists, attendance forms, attendance data, emergency forms, etc., for changes in enrollment.

• Type various letters, memos, lists, and forms associated with attendance and/or office functions.

• Provide friendly and helpful assistance to parents and staff regarding attendance inquiries.

• Perform any other duties as assigned by the administration.

• Prepares and distributes form letters to parents and agency partners, notifying them of their child’s absence.

• Distribute data regarding absences to the appropriate department.

• Retrieves and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance.

• Prepares daily, weekly, and/or monthly attendance reports and submits them to designated administrators and/or agency personnel.

• Contact parents to notify them about and determine the reason for the child’s absence.

• Reconciles children added and dropped on a monthly basis.

• Maintains logs and other documentation verifying absences.

• Interprets routine policies and procedures for staff, families, and agency partners.

• Receives, verifies, and processes incoming attendance data from teachers, parents, staff, administration, and other child family services providers.

• Provide assistance and troubleshooting at the site level for attendance data.

Staff Relations

• Assist with breaks and other agency needs as requested.

• Support all staff members in their duties.

• Maintain open and respectful communication with children, staff, and parents.

• Serve on a team of early care and education professionals.

• Work cooperatively with other staff members, accept supervision, and help promote a positive atmosphere.

• Maintain strict confidentiality regarding employed staff.

Family Relations

• Maintain strict confidentiality regarding families enrolled in the Agency.

NOTE: Essential Job Functions may be both on and off-site locations, days and/or evenings, and/or weekends.

MINIMUM QUALIFICATIONS:

• Bilingual/Biliterate ability in English/Spanish.

• In good health and free of active Tuberculosis.

• Must provide a completed Health Screening Report, Immunizations, and Department of Justice clearance prior to employment.

• Keyboarding skills (40 words a minute), computer literacy, and proficiency with various applications such as MS Office, e-mail, and the internet.

• High degree of attention to detail.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Demonstrated effective communication skills and ability to work cooperatively with others.

• Knowledge of Microsoft Office software with the ability to type 35 words a minute to assemble, manipulate, and/or formulate data and/or reports.

• Experience working with a diverse and multicultural population; understanding of problems of varying socioeconomic backgrounds.

• Ability to lift a minimum of 40 pounds, assume postures in low levels to allow physical/visual contact with children, and engage in physical activity with children.

• Ability to see and hear well enough to keep children safe.

• Able to reach a child 20-30 feet away in 30 seconds without danger to the staff person's health.

• The skills and willingness to deal with sensitive family situations in a non-threatening and professional manner.

• Ability to communicate well with adults and children of diverse academic, ethnic, socioeconomic, and cultural backgrounds, including people with disabilities.

• Must be able to work independently without intensive supervision.

• Must be able to balance and prioritize workload and have strong time management skills.

• Records maintenance skills.

• Ability to meet or exceed the company’s attendance and punctuality standards.

DESIRABLE QUALIFICATIONS:

• Knowledge of early childhood education, intervention skills, and community resources.

• Demonstrated successful experience working with community-funded programs.

• Demonstrated understanding of and commitment to the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service, and institutional excellence.

The job description does not imply that these are the only job duties to be performed by the employee occupying this position. Employees will be required to follow all job-related instructions and to perform all other job-related tasks requested by the Director of Child & Family Services. As holder of this position, I accept the above responsibilities and will perform them as described. I understand that my employment with EDS is at will and that nothing in this job description constitutes a contract of employment, express and implied.

Job Type: Full-time

Pay: $20.18 - $21.41 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $21