Office Manager, Part time

Job Title: Part-Time Office Manager
Location: Salt Point, NY
Company: Early Interventions Licensed Behavior Analyst NY

Are you an organized, proactive leader with a knack for keeping things running smoothly? Early Interventions is looking for a part-time Office Manager to oversee the daily operations of our office and support our mission to provide high-quality ABA services to individuals and families.

About Us
We are a dedicated ABA (Applied Behavior Analysis) agency passionate about empowering individuals and fostering independence; for a positive impact on the lives of our clients and their families.

Position Overview
The Part-Time Office Manager will oversee administrative operations, and ensure the office runs efficiently. As the sole administrative staff member, you will provide direct support to the director, manage relationships with healthcare payors, coordinate staff schedules, and maintain an organized workspace. This position is ideal for a proactive and detailed individual who thrives in a dynamic setting.

Job Overview
We are seeking a highly organized and proactive Office Manager to oversee our office operations and ensure a productive workflow. The ideal candidate will possess strong organizational and leadership skills and have a background in office management, human resources, and vendor management. This role requires excellent communication abilities and the capacity to manage multiple tasks efficiently while supporting the overall goals of the organization.

Responsibilities

• Provide direct administrative support to the Director, including correspondence, managing schedules and organizing meetings.
• Oversee daily office operations, ensuring efficiency and effectiveness across processes.
• Manage relationships with healthcare payors, including verifying client benefits, processing claims and resolving billing issues.
• Coordinate client and staff schedules to ensure seamless service delivery
• Maintain accurate filing systems and records, including client documentation, billing and compliance related paperwork.
• Handle clerical tasks such as office supply inventory, supplies check-out, scheduling appointments, managing correspondence, and organizing files.
• Address client inquiries and ensure a positive client experience
• Assist with special projects, reporting, and other tasks as assigned by the director.
• Assist with onboarding new hires and intake processes for new clients

Qualifications

• High school Diploma or equivalent; associate or bachelor’s degree in business administration or a related field preferred
• Proven experience in office management, healthcare administration or a similar role.
• Strong organizational skills and the ability to prioritize tasks efficiently
• Strong skills in training development and human resources practices, and employee supervision.
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (word, excel), Google Workspace (forms, sheets, docs), Adobe tools, and familiarity with office management tools
• Experience working with healthcare payors, including benefits verification and claims processing, is highly desirable
• Excellent organizational skills with attention to detail and the ability to prioritize tasks effectively.
• Ability to adapt to changing priorities in a fast-paced environment.
• Familiarity with ABA services or healthcare a plus

If you are a motivated individual with a passion for creating an efficient workplace, we encourage you to apply for this exciting opportunity as an Office Manager!

Job Types: Part-time, Internship

Pay: $23.00 - $25.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $23 - $25