Human Resources Generalist & Payroll Specialist

JOB SUMMARY: The HR Payroll Specialist will serve as the primary point of contact for the payroll process, while confirming payroll is processed on time, accurately, and in compliance with government regulations, and ensure timely payment and reporting of payroll withholdings and benefit, and complete payroll reconciliations. Assist with general HR responsibilities.

ESSENTIAL DUTIES

• Process payroll for all exempt and non-exempt payroll, ensuring timeliness and accuracy.
• Maintain items in the HRIS system that impact payroll to ensure information is current, accurate, and complete.
• Maintain payroll items for accuracy including and not limited to salaries, benefits, and deductions.
• Collaborate with the HR Generalist and benefits broker to ensure smooth operation of benefits and carrier connections.
• Track and maintain comprehensive employee records, both electronic and physical, ensuring accessibility and completeness.
• Conduct payroll reconciliations, ensure compliance with relevant laws and best practices, and address any payroll-related issues.
• Provide necessary documentation and records for audits and ensure accurate employee data collection for reporting needs; supporting internal and external audits.
• Maintain detailed documentation and SOPs for payroll processes.
• Monitor changes in HR laws and regulations, provide updated recommendations, and assist in the administration of various HR programs.
• Handle payroll adjustments, including corrections for errors, retroactive pay, commission, bonuses, PTO, leave of absences, and taxes.
• Ensure accurate calculation and timely submission of payroll taxes, including income tax, Social Security, and Medicare. Stay informed about changes in tax laws and regulations.
• Manage backend processes regarding deductions related to employee benefits, including health insurance, dental, vision, and other voluntary benefits. Ensure contributions and adjustments are accurately reflected in payroll.
• Process and track employee and employer 401(k) contributions, ensuring compliance with plan rules and IRS regulations.
• Prepare payroll reports for leadership and accounting purposes, including summaries of earnings, taxes, and deductions.
• Respond to employee inquiries in a timely and professional manner.
• Assist HR Generalist in Benefits Administration, Recruiting, Employee Relations, and other day-to-day matters as needed.

QUALIFICATIONS:

Education

• A bachelor's degree with a concentration in Human Resources, Business Administration, Finance, Accounting, or a related field of study is preferred.
• Certifications such as Certified Payroll Professional (CPP) or Fundamental Payroll, preferred.

Experience

• A minimum of 1-yearrelated experience with a bachelor’s degree.
• A minimum of 3 years’ related experience with an associates degree.
• In lieu of a degree, a minimum of 5 years’ related experience is required.

Knowledge, Skills, and Abilities

• In-depth understanding of payroll processing, exemptions, benefits, garnishments, taxes, and other deductions.
• Skilled in managing Human Resources Information Systems for data accuracy and operational effectiveness.
• Knowledgeable in payroll, wage, and hour laws at federal, state, and local levels.
• Strong abilities in payroll reconciliation, troubleshooting issues, and making sound decisions based on thorough analysis.
• Excellent communication skills, effectively sharing information with clarity and adapting to various audiences.
• Demonstrated ability to work interdependently and collaboratively, building and maintaining trusted relationships.
• Skilled in setting priorities, organizing work, and mobilizing resources to achieve goals in a timely manner.
• Experience with payroll software(Paycom) and Microsoft Office Suite is required.
• Aptitude for handling sensitive information with the utmost confidentiality and discretion.
• Demonstrated leadership skills, capable of guiding and collaborating with cross- functional teams.
• Meticulous attention to detail, ensuring accuracy and compliance, especially in a fast-paced and dynamic environment.
• Commitment to ongoing professional development and staying updated with HR laws, best practices, and technological advancements.
• Ability to lead and implement new HR initiatives, contributing to strategic planning and operational efficiency.