What are the responsibilities and job description for the Senior payroll specialist position at East Boston Neighborhood Health Center?
Description :
Other Duties & Responsibilities :
Organizational Competencies :
Reads, understands, and complies with all Standards of Conduct, JCAHO policies, and all laws related to position responsibilities and employment at NeighborHealth.
Upholds procedures and systems to safeguard the confidentiality of all patient and employee information.
Knowledge, Skills, and Abilities Required :
Education : Associate or Business Degree in Business or Accounting.
Experience : 5 years of experience in an accounting environment.
Skills / Abilities : Proficiency in Excel, Workday systems, and other equivalent accounting software.
Position Summary : The position is responsible for processing and maintaining accurate payroll information. It requires a high level of confidentiality and operates with limited supervision.
1. Has unrestricted access to NeighborHealth financial, payroll, and human resources confidential information. Works independently, making ad-hoc recommendations and decisions.
2. Analyzes bi-weekly payroll audit reports of time entered by department managers in Workday’s Time and Attendance. Works with department coordinators on corrections and in conjunction with Alight (third-party support) to define new reports to improve the auditing process when changes and additions to policies and procedures are made.
3. Processes bi-weekly payroll in the Workday system. Prepares a bi-weekly analysis of payroll activity, including error analysis for discussion with the Human Resources Department and employees not paid.
Prepares, reviews, and distributes bi-weekly post-payroll audit reports used to identify employees and managers for non-compliance with payroll deadlines as needed.
4. Works with the Payroll Manager on system and process improvements to streamline payroll operations.
5. Administers the T-Pass Program, 401k loan maintenance, and employee garnishments that are separate from normal HR benefit transactions.
6. Documents all payroll processes to create a payroll user manual and bi-weekly audit checklist as necessary.
7. Maintains and enhances expertise and skills through participation in appropriate education and training opportunities related to payroll and time entry systems.
Ensures new managers and employees have the right tools for entering timesheets and following all policies and procedures.
8. Participates in calendar and fiscal year-end processes, including but not limited to W-2s, 401k, and annual financial audits with all levels in the Finance Department.
Last updated : 2024-07-21
