What are the responsibilities and job description for the Administrative Assistant position at East Carolina Anesthesia Associates?
Description
Job title : Administrative Assistant
Location : Hickory, North Carolina
Employment status : Benefit Eligible
Department : Administration
Reports to : Dr. Matthew
Job Supervisory Responsibilities : None
Job Summary :
The Administrative Assistant provides support to ECAA partners (physicians) and the practice. This position performs a variety of clerical duties and skilled tasks that includes, but is not limited to, taking calls, working with and facilitating schedules, and administrative support as needed and requested.
Duties / Responsibilities :
Schedules meetings and reviews, prepares, and distributes materials as requested.
Facilitates schedules and other administrative tasks.
Assists with meeting preparation if necessary.
Coordinates live / virtual meeting logistics and technology.
Collect information, organize and distribute to necessary personnel.
Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries and / or other related written correspondence as requested.
Performs other related duties as requested by leadership and partners.
Education and Experience :
Associates degree or the equivalent combination of education and experience.
Three to five years of experience in a related role required.
Required Skills / Abilities :
Demonstrated ability and experience with handling sensitive and confidential information with the utmost care, discretion in an ethical, trustworthy manner.
Superior listening, verbal, and written communication skills with employees and all levels of organization and the ability to create a service-focused working environment of competency, open communication and trust.
Demonstrated proficiency with virtual meeting logistics coordination and troubleshooting.
Ability to organize and prioritize work.
High integrity, detail-oriented and professional
Proficient with Microsoft Office Suite, virtual meeting platforms, and related software / platforms in the corporate environment.
Flexible and adaptable in various situations and when interacting with many different personalities.
Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
May travel locally to other clinical locations, as needed.
ECAA is an equal opportunity employer and does not discriminate against any applicant or employee on the basis of age, race, color, religion, sex, national origin, genetic information, disability, or other legally protected status. This policy extends to all terms, conditions, and privileges of employment, as well as the use of the Company's facilities and participation in all activities sponsored by the Company.
