What are the responsibilities and job description for the University Program Associate position at East Carolina University?
The Duties will include the following, but are not limited to:
40% – Alumni & Donor Relations
40% – Alumni & Donor Relations
- Serve as primary liaison to CFAC schools’ donor and alumni boards
- Work with alumni and board members; this may entail soliciting financial gifts from donors and potential donors and/or encouraging board/alumni membership.
- Will also interact with board members and donors to Rudolph Alexander Performing Arts Series.
- Attend regular meetings.
- Maintain membership and meeting records.
- Lead development of board events which includes creating and attending alumni relations events.
- Assists with creation and distribution of outreach materials, thank you letters, and gifts to alumni, donors, and boards.
- Work with Associate Dean for Student Success, Alumni Relations, and Outreach on alumni initiatives.
- Work with alumni association and advancement team on stewardship specifically related to scholarships and events for alumni and donors.
- Work with business service officers to make sure all scholarships are being awarded and student recipients are connecting with their scholarship donors.
- Special projects as assigned by the dean.
35% - Event Planning, Logistics, & Support
- This position will meet with boards and school directors to determine location and structure of alumni events. This position will lead the design of the event – determining activities at the event, selecting attendees, determining potential speakers for event, etc.
- Interact with donors, alumni, and potential donors in a friend-raising capacity
- Event Planning including:
- Procure space, coordinate technology needs, send invitations, organize artist participation, plan menu and order food, allocate and expense items in Chrome River, and oversee the execution of all phases to completion for the following events: Faculty and Staff Convocation, Student Convocation, New Faculty Luncheon, Family Weekend, Homecoming, PoPs, SRAPAS Receptions, and other events as determined by the dean.
- Logistics and Support.
- Arrange artist lodging and transportation, performance space access, and all hospitality related issues including internet access, meals, and green room accommodations for all SRAPAS performances.
- Coordinate and operate Point of Sale machine, complete Chrome River reporting, and prepare CSPR payments for SRAPAS artist’s merchandise sales.
- Provides on-site coordination and oversight of staff/volunteers working at each SRAPAS event.
- Collaborate with a wide variety of individuals and spaces across campus, including Central Ticket office, Central Reservation Office, Student Affairs, Parking Services and ECU Police.
25% – Promotions
- Plan and design communication campaigns/marketing materials that include printed pieces as well as digital promotions (web sites and social media) for SRAPAS.
- Serve as the lead designer of images and marketing pieces working with relevant software and interacting with UP&G to have those pieces created.
- Create a calendaring system for social media which involves planning, scheduling, and organizing social media posts in advance, helping ensure consistent posting, align content with marketing goals, etc.
- Work closely with vendors and ECU Creative Services on design to ensure that ECU and CFAC branding guidelines are followed over various promotional applications.
- Special projects as assigned by the dean.
Minimum Education/Experience
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
- Higher education experience with branding, marketing, event planning, and program administration.
- Performing arts related experience.
- Knowledge of ECU operations and policies.
- Excellent written and verbal communication skills.
- Strong office technology skills.
- Independent problem-solving skills.
License or Certification required by the Department
None
Special Instructions to Applicant
- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
- Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date
04/21/2025
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
05/05/2025
Open Until Filled
No
Quick Link for Direct Access to Posting
https://ecu.peopleadmin.com/postings/85735
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
Nondiscrimination Statement
East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity
If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
