What are the responsibilities and job description for the University Program Associate position at North Carolina State University?
Job Posting Information
Posting Number
PG194239SP
Internal Recruitment
Working Title
University Program Associate
Anticipated Hiring Range
42,436 - $57,638
Work Schedule
Monday - Friday, 8am - 5pm
Job Location
Raleigh, NC
Department
Center on Genetic Engineering and Society GES
About the Department
The GES Center serves as a key regional, national and international hub of interdisciplinary analyses and inclusive dialogue surrounding emerging technologies and society. It takes the lead in using in-depth research and dialogue-based approaches to provide public with rigorous, trustworthy analyses of how products of GE technologies may impact society and the environment.
Essential Job Duties
The University Program Associate will be responsible for overseeing the implementation of most components of the Center's daily activities, which shall include, but are not limited to :
- Manage and monitor all GES Center grants including monthly reconciliations, burn rates, PMR's and closeouts.
- Oversee the GES Center budget.
- Keep the GES Executive Committee informed of budget.
- Process all financials, including vouchers, IDT's, JV's, purchase-card reconciler for Center p-card accounts, travel, reconciling all accounts monthly.
- Knowledge of University, state and federal policies and procedures - working knowledge of said policies regarding travel, spending (p-card and marketplace and vouchers), and different types of ledger accounts. Ability to resolve issues that arise with any of the above. Ability to effectively communicate policies to others.
- Respond to non-standard inquiries and advising others regarding university policies and procedures for non-standard situations. Additionally, organize and communicate with invited guests (local, national and international) to the university on all aspects of their visit, reimbursement, etc.
- Serve as liaison for human resources paperwork for hiring of employees and submitting salary distribution changes for the Center staff.
- Utilize advanced functionality of new and standard software applications simultaneously to perform work duties.
- Participate in implementing upcoming events by coordinating logistics, menu planning, overseeing the budget and processing all financials.
Other Responsibilities
Monitor contracts for delivery of goods / services
Qualifications
Minimum Experience / Education
Bachelor's degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
Preferred Qualifications
Previous experience in an interdisciplinary program.
Required License or Certification
N / A
Valid NC Driver's License required
Commercial Driver's License Required?
Recruitment Dates and Special Instructions
Job Open Date
10 / 02 / 2024
Earliest Close Date (Positions will be posted until 5 : 00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10 / 09 / 2024
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
In addition to your application, please submit a resume, cover letter, and the contact information for at least three (3) professional references.
Position Details
Position Number
00103756
Position Type
SHRA
Position Classification Band Title
University Program Associate
Position Classification Band Level
Advanced
Position Classification Salary Range
35,589 - $ 64,499
Salary Grade Equivalency
GN09
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours / week)
1.00
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Time Limited Position
Time-Limited Appointment Length (if applicable)
Department Id
061901 - Center on Genetic Engineering and Society (GES)
AA / EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Salary : $35,589 - $64,499
