AR/Billing Specialist

The Accounts Receivable Specialist is responsible for performing the necessary accounting work in order to maintain the accounting records and integrity of the company(s) accounts receivable financial transactions.  Working under the direction of the Director of Finance, the Accounts Receivable-Billing Specialist coordinates with the daily activities described below to efficiently and accurately record transactions.  

Responsibilities & Duties (Multi Entity):  

• Shall process job cost accounts receivable transactions as required including, but not limited to, Billing-Invoicing of customers, cash receipts, accounts receivable transactions, collections, etc.
• Shall prepare and disseminate monthly account statements as required to clients.  
• Shall perform collection calls to customers as required.  
• Shall perform entry of new AR jobs and client orders into the accounting system and disseminate job numbering data to internal staff.  
• Shall enter corresponding client change orders into the accounting system maintaining job status integrity.  
• Shall review and maintain accuracy of all active jobs and progress for personnel and Director of Finance.  
• Shall Maintain fiscal & electronic files and records documenting all financial transactions.  

• Shall prepare monthly billing (T&M and Fixed Price) for review / release on or about the 7^th of each month for the preceding month, including entry and submission to client’s systems such as Ariba (or other). 
• Shall coordinate with the preparation and billing for any prevailing wage or public projects.  
• Shall resolve accounting issues/discrepancies or may be required to assist other personnel in resolving financial dilemmas.  
• Shall support the Director of Finance for any audits / reviews.  
• Shall contribute to the development / refinement of internal accounting policies & procedures as well as maintaining existing policies.  
• Shall educate, train, and assist employees as necessary and enforce company policies, procedures and regulations supporting the corporation(s) interest and the spirit of policies intact. 
• Shall coordinate monthly, quarterly, and annual closing activities with the Director of Finance. 
• Shall produce and prepare necessary financial reports as requested. 
• Shall or assist in the opening and distribution of postal mail received as required. 
• Shall perform other duties as assigned or required and support Accounts Payable as necessary.
• Shall always conduct oneself in a professional manner maintaining the necessary ethical standards of the organization.  

Required Knowledge, Skills, Abilities:  

• Understanding of Generally Accepted Accounting Principles (GAAP)  
• Experience with Job-Costing principles and procedures 
• Ability to work independently, with little supervision 
• Ability to analyze financial data and to prepare reports in a timely fashion.  
• Knowledge and ability in the use of a computer and software applications (e.g. Microsoft Word, Excel, PowerPoint, Outlook, etc.). 
• Ability to effectively use a modern automated financial system.  
• Strong organizational and time management skills and the ability to maintain detailed records.  
• Ability to Communicate effectively both written and verbally.  
• Ability to exercise initiative and sound judgment and to react with discretion under various conditions.  

Education and work Experience Requirements: 

A minimum of a Bachelor’s Degree, preferably with an emphasis in accounting.   At least 5 years supporting the financial operations of an organization.  Experience in accounts receivable and with automated financial management systems.