What are the responsibilities and job description for the Advising Center Office Manager position at East Mississippi Community College?
JOB
The Advising Center Office Manager housed at the Golden Triangle campus is responsible for general secretarial and office management of the appropriate advising center office.
EXAMPLE OF DUTIES
1. Route phone calls and take messages, when applicable, for advisors and director;2. Manages the advising@eastms.edu mailbox and direct students request to the appropriate personnel college-wide;3. Schedule students for ACT and other placement testing;4. All typing/word processing, electronic spreadsheet development, and database management for advising center and director;5. Assist director in maintaining personnel files for the appropriate office;6. Coordinate, collect and distribute mail for advising center;7. Disseminate outgoing mail to Business Office and appropriate departments;8. Order and maintain inventory of general office supplies for advising center;9. Maintain supplies and coordinate maintenance for office machines and equipment administration;10. Serve as receptionist for all visitors and students that visit the advising center;11. Assist students in signing up for appointments and the management of the student flow of the center;12. Assist advising center personnel and director in the preparation and maintenance of files, portfolios, special reports, and all documentation related to local, state, and federal compliance;13. Assist department personnel in the preparation and maintenance of State Inventory records;14. Enhance professional skills yearly by attending classes and seminars as needed;15. Schedules facilities related to their office for school-related and extra-curricular functions;16. File and maintain employee and student records and pertinent correspondence;17. Effectively communicates with, cooperates with and supports other college personnel in daily activities.
SUPPLEMENTAL INFORMATION
East Mississippi Community College is committed to assuring that the College and its programs are free from discrimination and harassment based upon race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, gender identity, genetic information, status as a U.S. veteran, or any other status protected by state or federal law. The following offices have been designated to handle inquiries regarding the non-discrimination policies: Office of the Director of Human Resources 1512 Kemper Street Scooba, Mississippi 39358662.476.5274Office of the Dean of Students Golden Triangle Campus Disability Services Coordinator 8731 South Frontage Road Mayhew, MS 39753 662.243.1979Office of the Dean of Students Scooba Campus Title IX Coordinator 1512 Kemper Street Scooba, Mississippi 39358 662.476.5062
The Advising Center Office Manager housed at the Golden Triangle campus is responsible for general secretarial and office management of the appropriate advising center office.
EXAMPLE OF DUTIES
1. Route phone calls and take messages, when applicable, for advisors and director;2. Manages the advising@eastms.edu mailbox and direct students request to the appropriate personnel college-wide;3. Schedule students for ACT and other placement testing;4. All typing/word processing, electronic spreadsheet development, and database management for advising center and director;5. Assist director in maintaining personnel files for the appropriate office;6. Coordinate, collect and distribute mail for advising center;7. Disseminate outgoing mail to Business Office and appropriate departments;8. Order and maintain inventory of general office supplies for advising center;9. Maintain supplies and coordinate maintenance for office machines and equipment administration;10. Serve as receptionist for all visitors and students that visit the advising center;11. Assist students in signing up for appointments and the management of the student flow of the center;12. Assist advising center personnel and director in the preparation and maintenance of files, portfolios, special reports, and all documentation related to local, state, and federal compliance;13. Assist department personnel in the preparation and maintenance of State Inventory records;14. Enhance professional skills yearly by attending classes and seminars as needed;15. Schedules facilities related to their office for school-related and extra-curricular functions;16. File and maintain employee and student records and pertinent correspondence;17. Effectively communicates with, cooperates with and supports other college personnel in daily activities.
SUPPLEMENTAL INFORMATION
East Mississippi Community College is committed to assuring that the College and its programs are free from discrimination and harassment based upon race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, gender identity, genetic information, status as a U.S. veteran, or any other status protected by state or federal law. The following offices have been designated to handle inquiries regarding the non-discrimination policies: Office of the Director of Human Resources 1512 Kemper Street Scooba, Mississippi 39358662.476.5274Office of the Dean of Students Golden Triangle Campus Disability Services Coordinator 8731 South Frontage Road Mayhew, MS 39753 662.243.1979Office of the Dean of Students Scooba Campus Title IX Coordinator 1512 Kemper Street Scooba, Mississippi 39358 662.476.5062
