What are the responsibilities and job description for the AP & AR Specialist position at East River Contracting?
****This is a full time position is to start mid April.
We are seeking a detail-oriented and highly organized AP/AR Specialist to join our finance team. This role is responsible for managing both accounts payable and accounts receivable functions, ensuring accurate and timely processing of invoices, bills, payments, and collections. The ideal candidate will have a strong understanding of accounting principles, excellent communication skills, and the ability to work in a fast-paced environment.
Key Responsibilities:
Accounts Payable (AP):
Recording Invoices & Receipts - Process invoices and receipts, verify accuracy, and obtain necessary approvals.
Match invoices with purchase orders and receipts
Vendor Relations - Maintain positive and professional relationships with vendors while addressing issues. Serve as a point of contact for vendor inquiries regarding bills and payments.
Reconciliation - Reconcile vendor account statements and investigate discrepancies in bills and receipts.
Compliance & Documentation - Ensure compliance with financial policies, procedures, and relevant regulations. Maintain accurate records of all accounts payable transactions.
Accounts Receivable (AR):
Invoicing & Billing - Generate and distribute customer invoices accurately and on time. Ensure all invoices are compliant with company policies and contractual agreements.
Payment Collection - Monitor accounts receivable aging reports and follow up on overdue payments. Contact customers via phone, email, or written correspondence to resolve payment delays or disputes.
Account Reconciliation - Reconcile customer accounts and investigate discrepancies in payments. Apply payments to customer accounts accurately in the accounting system.
Reporting - Prepare regular accounts receivable reports for management. Analyze collection trends and suggest process improvements. Assist with month-end closing activities related to accounts receivable.
Customer Relations - Maintain positive and professional relationships with customers while addressing billing issues. Serve as a point of contact for customer inquiries regarding invoices and payments.
Compliance & Documentation - Ensure compliance with financial policies, procedures, and relevant regulations. Maintain accurate records of all accounts receivable transactions.
