Administrative Assistant (Part-Time)

About East Shore United Methodist Church:

East Shore United Methodist Church is a vibrant and inclusive community located in Euclid, Ohio. Committed to serving its congregation and the broader community, the church offers a range of spiritual, educational, and outreach programs. With a focus on fostering connection, compassion, and service, East Shore United Methodist Church is dedicated to creating an environment where all individuals can grow spiritually and make a positive impact in the world.

Position Overview:

East Shore United Methodist Church is seeking a dedicated and organized Administrative Assistant to support the day-to-day operations of the church office. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role will play a critical part in ensuring the smooth functioning of administrative processes and supporting various ministries within the church.

Responsibilities:

• Administrative Support: Assist with general office tasks including answering phones, responding to emails, opening and organizing mail, filing, and maintaining office supplies.
• Hospitality: Ensure a welcoming environment for all visitors and members, providing assistance and support as needed.
• Communication: Serve as a point of contact for church members, visitors, and vendors, providing information and assistance as needed.
• Preparing Weekly Materials: Compile and prepare the weekly slides for worship services, including announcements, scripture verses, and other relevant content. Additionally, create and distribute the invocation for each service and preparation of the weekly bulletin.
• Calendar Management: Coordinate schedules for church events, meetings, and appointments, ensuring accurate scheduling and communication.
• Community Engagement: Help promote church activities and events through the SHARE newsletter, bulletin, mass email, mass mailings, and bulletin boards.
• Assistance to Staff: Provide administrative support to pastoral staff and other team members as needed, including preparing materials for meetings and events.
• Event Coordination: Assist in the planning, coordination, and execution of church events, including but not limited to meetings, workshops, and special services as needed.
• Financial Support: Assist in basic financial tasks such as processing donations and accounts payable.
• Maintaining Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
• Other Duties: Perform other administrative tasks and special projects as assigned by church leadership.

Qualifications:

• Organizational Skills: Ability to manage multiple tasks efficiently and prioritize effectively.
• Communication Skills: Excellent verbal and written communication skills.
• Attention to Detail: Strong attention to detail and accuracy in completing tasks.
• Computer Proficiency: Proficient in Microsoft Office Suite, Gmail, Google Docs, and Canva, and comfortable learning new software systems.
• Interpersonal Skills: Friendly, approachable demeanor with the ability to interact with individuals from diverse backgrounds.
• Reliability: Dependable with a commitment to fulfilling job responsibilities.
• Commitment to Mission: Alignment with the mission and values of East Shore United Methodist Church.
• Flexibility: Willingness to adapt to changing priorities and work collaboratively as part of a team.

Education and Experience:

• High school diploma or equivalent required; some college coursework preferred.
• Previous experience in administrative support or customer service roles preferred.
• Experience working in a religious or nonprofit organization is a plus.



Schedule and Compensation:

• This is a part-time position, estimated at 12 hours per week.
• The schedule may include weekdays and occasional evenings or weekends as needed.
• Compensation will be commensurate with experience.