Borough Manager

BOROUGH OF EAST STROUDSBURG

JOB TITLE: BOROUGH MANAGER

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Alternate Title: Borough Administrator Department: Administration

Reports to: Borough Council Location: Borough Municipal Building

Date Approved: May 3, 2022 Revised: May 3, 2022

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GENERAL JOB DESCRIPTION SUMMARY

The Borough Manager is the chief administrative officer of the Borough of East Stroudsburg. This is a highly responsible administrative/supervisory position involving planning, directing, coordinating, and administering all affairs of the Borough Government. This includes, but is not limited to, responsibility for Budget and Finance, Personnel, Purchasing, Highways, Water and

Sewer Utilities, Codes, Public Safety, Parks and Recreation, General Services, and Public/

Intergovernmental Relations. The Manager is responsible for the direction, planning, development, and coordination of all Departments to see that they conform to policy directives of

Council and all applicable laws and ordinances; this includes the review of personnel needs, space/equipment, contracted services, and adherence to budgetary limits. The manager is responsible for the results or lack of for all departments and staff. The Manager is responsible for an employee safety program, risk management, and loss control. The Manager is also responsible for providing staff services for Committees of Council and for official boards, agencies and commissions of the Borough. Direction is received from Council through meetings and policy directives and work is reviewed by Council for the achievement of desired objectives. This job description amplifies but in no way changes Chapter 29, Officers and Employees, of the Borough of East Stroudsburg Code, Part I Administrative Legislation. The Manager is to perform any other duties and responsibilities as may be assigned or directed by Borough Council.

The desired candidate will have the ability to recommend the strategic direction to achieve the

Borough's social, economic, and environmental goals; implements council directives and coordinates community issues between departments; provides administrative direction and guidance to all departments; develops and administers the annual Borough budget; establishes and monitors internal controls and coordination of Borough programs; and prepares long and short- term strategic plans to meet organizational and development needs of the Borough.

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KNOWLEDGE & SKILL REQUIREMENTS

● Knowledge of administrative, organizational and management practices and procedures related to similar size and growth municipalities.

● Knowledge of public finance, budgeting and budgetary controls related to the implementation of municipal government laws, rules, and regulation.

● Knowledge of Public Relations and Customer Service methods, practices, and techniques.

● Knowledge of research, analysis, and application methods, practice and resources, including legal, economic development and planning, technical reference.

● Knowledge of Borough policies and procedures.

● Skill in planning, organizing, coordinating and directing complex projects.

● Skill in networking with internal/external administrative officials at the Federal, State and local levels as well as private and public foundations.

● Skill in planning, developing and implementing Borough policies, procedures, and objectives.

● Skill in negotiating, mediating & resolving customer complaints and concerns.

● Excellent communication and interpersonal skills.

● Knowledge in writing grants.

● Professionalism.

● Politically incisive.

● Results-oriented.

● A strong customer service orientation, and a passion for providing quality services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Plan, organize, direct, and administer all services, programs, and facilities of the Borough, as follows:

1. Supervise and designate management of Borough facilities and property for maintenance, capital improvements, and strategic planning purposes;

2. Review, negotiate, and execute, with the assistance of Borough professionals, all contracts, leases, and franchises; In cooperation with the Borough Solicitor.

3. Ensure, through management and appropriate designation of responsibilities, that all permits required by the Borough to ensure operations, the Borough’s water plant, and sewer plant are appropriately and timely submitted and monitor Borough compliance with same as required to meet permit conditions;

4. Develop and maintain strategic planning for the Borough to include an overall vision in cooperation with Borough Council as well as Borough facilities, required Borough capital improvements to infrastructure, Zoning and Code changes, and Utility Development through research, continued education, and working with staff and outside professionals. Manager is to

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develop best practices for Borough strategic planning based on accepted principles utilized by urban planners or professional municipal managers;

5. Act as liaison on behalf of the Borough and the surrounding community, including meetings with and developing relationships with East Stroudsburg University, Lehigh Valley

Hospital – Pocono, East Stroudsburg Area School District, Eastburg Community Alliance, as well as business, religious, and civic organizations;

6. Manage day-to-day operations of the Borough by utilization of Council-driven policies and legal requirements. The Manager is expected to execute routine decisions and facilitate decision making of non-routine issues with key Borough employees and its Council to accomplish ongoing business;

7. Maintain appropriate meeting schedules with all Borough Employees including

Departmentment and Borough wide Employee meetings at regularly scheduled intervals. Agendas and Minutes must be distributed for these meetings.

8. Advise Council on the formulation of all policies, procedures, rules, and regulations of

Borough Council. Manager shall implement and administer the directives of Borough Council;

9. Develop annual budget by October 15 of each year through conferences with Department

Heads to formulate and develop strategic plans in order to finance the needs of the Departments which will include purchasing/procurement, personnel, Codes enforcement, Department of Public

Works, water/sewer utilities, public safety, recreation, and other municipal services, and thereafter monitor Department budgets throughout the year to ensure that spending is in accordance with established budgetary policies, practices, and principles;
10. Oversee and supervise, through the use of Borough personnel, the preparation of monthly budget-to-date reports for review and approval by Borough Council at the second meeting of each month;
11. Oversee and direct personnel functions and monitor same to ensure conformance with

Borough policies, State and Federal laws, and the East Stroudsburg Borough Employee Manual.

Manager is to work directly with the solicitor or labor counsel to resolve all labor issues which may develop;

12. Work with Borough Auditor and Borough Audit Committee to ensure timely and accurate reports are provided in order that a proper audit may be conducted, immediately implement any corrections to findings made by the Auditor or Audit Committee;

13. Establish training and development of required skills for all employees and Department

Heads. Perform annual job reviews, in conjunction with Department Heads, to provide meaningful evaluations of employee job performances to include feedback; direction concerning goals, priorities and objectives; communicate policy; establish workplace policies to provide overall

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consistency in operations; approve leave; resolve workplace problems; administer discipline; recommend pay adjustments; and recommend employment/termination of employees;

14. Manage and oversee the HR functions in the implementation of hiring, discipline, and discharge of employees to ensure compliance with Council directives, policies, as well as State and Federal legal requirements;

15. Supervise financial functions of the Borough to include the collection, depositing, and accounting of all taxes, fees, grant funds, assessments, or other such funds received by the Borough for services or taxes established by Borough Council for general or specific purposes. Develop best financial practices for implementation at the Borough;

16. Authorize the expenditure of all Borough funds as appropriated by Council and in accordance with the law;

17. Oversee and supervise the execution, implementation, and enforcement of all Borough ordinances through appropriate Borough personnel;

18. Ensure, through direct oversight, that the terms and conditions of any contract, lease, deed, decision (by court, by Borough Council, or by Borough Hearing body with jurisdiction), statutes, public utility franchise, law or regulation affecting the Borough are strictly adhered to and are faithfully kept and performed and brings any violation of same to the attention of Council;

19. Prepare agendas for all Borough Council meetings at a minimum of three (3) working days in advance. Attend all Borough Council meetings and any other such meetings as required by

Borough Council or as Manager deems necessary. The Manager shall cause to be prepared and timely distributed the background materials necessary for Council deliberations on any matter set forth on the agenda;

20. Facilitate preparation of all Council committee meeting agendas and ensure agendas and minutes are distributed to Council and available to the public in a timely manner.

21. Oversee the implementation by Department Heads of an employee safety program as part of an overall risk management/loss control program for the Borough;

22. Possess a valid Pennsylvania driver’s license or ability to obtain one within two (2) months of employment;

23. Perform the duties of Secretary of the Borough in causing appropriate records to be made, certified, preserved, and as applicable disposed of, as required by law or other action of Council.

Attest the execution of all instruments, records, and ordinances in compliance with the Borough

Code and the record retention laws and maintain custody of the Borough seal;

24. Work in conjunction with Borough Council Committee structure by attending Committee meetings as required and providing necessary factual and data support for Committee consideration in a timely fashion, including joint operating programs established pursuant to

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intermunicipal agreements such as Stroud Area Regional Police Commission, Twin Boroughs

Recycling, Stroud Region Recreation, and the Monroe County Control Center;

25. Serve as Chief Administrative Officer for the Municipal Pension Plan administered by

PMRS, including the preparation and certification of the Municipal Minimum Obligation as required by law;

26. Manage the Borough’s Community Development Block Grant (CDBG) program allocation of funds administered through Monroe County. Oversee the drawdown of funds and payments to vendors, propose projects for Council approval, and manage implementation thereof;

27. Oversee development and implementation of Borough Website and social media programs;

28. Appropriately respond to common inquiries or complaints from residents, employees, regulatory agencies, or members of the business community. Ability to effectively present detailed information to employees, Council, public groups and/or media representatives in a concise and non-inflammatory manner. Ability to write messages and/or articles for publication that conform to prescribed style and format;

29. Ability to deal with several abstract and concrete variables in order to define problems, collect data, establish facts, and draw valid conclusions.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Manager candidate must demonstrate the following for consideration of the job:

1. Employee must be computer literate and be able to use, transmit, receive, and manipulate data and information in commonly used word processing, spreadsheet, email, internet access and geographic information system programs, particularly those programs currently used by the

Borough. Must demonstrate proficiency in the following computer software programs: MS Office

Suite (2010 or newer); Custom Software for Municipalities such as Applied Micro Systems,

ALERT or their equivalent.

2. A bachelor's degree in public administration, business administration, urban planning or any related field is required, in addition to ten years of increasingly responsible experience in municipal administration in a Borough Manager, Deputy Borough Manager, Assistant Borough manager or executive level leader role. Preference will be given to those who have a master's degree and are an ICMA Credentialed Manager.

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An equivalent combination of education and experience may be considered. Qualified applicants must be bondable, able to pass a pre-employment drug screen, criminal background check and

MVR check; and possess a valid Pennsylvania State Driver's License upon starting.

3. Comprehensive knowledge of the provision of water and sewer services through collection and distribution system in municipal-owned treatment plants.

4. Comprehensive knowledge of public procurement, municipal zoning and land development codes, building and property maintenance codes, solid waste, health and safety, taxation, tree and storm water management.

PHYSICAL DEMANDS

While performing the duties of the job, employee is regularly required to stand; sit; use finger or hands to operate computers or office equipment; reach with hands and arms. The employee may occasionally have to move heavy objects weighing fifty (50) pounds and must have the ability to perform duties occasionally for long hours at a time. The employee must be able to travel as required for the job.

WORK ENVIRONMENT/SCHEDULE

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Borough Manager is frequently required to visit job sites within the Borough, check Borough facilities, streets, and attend day or night meetings or seminars both inside and outside the Borough, thus being exposed to outside weather conditions and occasionally having to traverse various types of terrains.

Daily reporting location is the Borough Municipal Building and work is performed there as well as at other Borough facilities and locations throughout the Borough, and occasionally at other locations outside the Borough.

The position of Borough Manager is an exempt position and is expected to work the time necessary to capably complete the essential functions of the position. The Borough office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. The Manager will be required to perform frequent evening and weekend duties as well as “call-in” duties.

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Job Type: Full-time

Pay: From $120,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Night shift
• On call
• Weekend availability

Ability to commute/relocate:

• East Stroudsburg, PA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you able to be bonded?

Education:

• Bachelor's (Preferred)

Experience:

• Management: 5 years (Required)

Work Location: One location

Salary : $120,000