Senior Administrative Assistant/Executive Assistant

Introduction

Since 1973, East West Bank has served as a pathway to success. With over 120 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities, and our sustained growth and expertise in industries like real estate, entertainment and media, private equity and venture capital, and high-tech help build sustainable businesses and expand our associates’ potential for career advancement.  Headquartered in California, East West Bank (Nasdaq: EWBC) is a top performing commercial bank with an exclusive focus on the U.S. and Greater China markets. With a strong foundation, and enterprising spirit and a commitment to absolute integrity, East West Bank gives people the confidence to reach further. 

Overview

The Sr. Administrative Assistant/Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of several C-suite level Executives.

Responsibilities

• Responsible and manages multiple complex calendars, scheduling meetings and events for several C-suite level Executives
• Coordinates corporate meetings, departmental functions including conference room reservations and setup for board meetings
• Greets and maintains contact with department visitors and clients. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrate a high degree of professionalism and confidentiality
• Anticipates the needs and applies strategic business thinking to support the Executives
• Makes appropriate, informed decisions regarding the EVPs’ scheduling
• Develops and prepares reports, documents, and presentations for department staff as directed
• Maintain accurate bank corporate records/filing system including board related documents to be reviewed by auditors and regulators
• Screen calls and prioritizing emails
• Maintain high level of professionalism and confidentiality in work assignments, documents
• Processes and maintains correspondence, files, records and minutes, and performs other specific duties
• Coordinates detailed travel arrangements at domestic and international level for Executives and Board of Directors
• Prepare expense reports, submit timecards, special assignments
• Maintains office supplies inventory
• Assists with Receptionist relief for breaks, lunch and as needed
• Perform other duties and special projects as assigned by Executive Assistant

Qualifications

• 5-7 years of related experience in an executive administrative capacity reporting directly to high level executives
• Experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients
• Strong organizational skills, attention to detail and problem solving skills
• Ability to prioritize multiple tasks with minimal supervision
• Ability to work efficiently and calmly under pressure in a fast paced environment
• Highly Professional and interpersonal skills when dealing with clients, employees, executives and board of directors
• Self-motivated and proactive with minimal guidance
• Excellent verbal and written communication
• Excellent time management skills and ability to prioritize assignments/tasks
• Must be able to take initiative, adaptable and multi-task to meet multiple deadlines
• Flexibility in work schedule
• Expert in Microsoft Excel, Word and Power Point

Bilingual in Chinese, a plus

Compensation

The base pay range for this position is USD $25.00/Hr. - USD $35.00/Hr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.

Salary : $25 - $35