Accounts Payable

SEEKING A PART TIME Accounts Payable Professional Monday - Wednesday- FOR EASTER SEALS!

At Easter Seals, be a part of a team of like-minded individuals who value collaboration, hard work, honesty, and communication.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Track, review, prepare and ensure the timeliness and accuracy of the purchase orders and invoices for payment.
• Process check run weekly and pay vendors via e-payable virtual card.
• Research in a timely manner past due bills and statements.
• Scan new invoices receive and save in the accounting folder share point.
• Process credit card transactions every other week and review all credit card transactions in smart data.
• Set up new credit card holder in Smart data and update information if necessary.
• Send a reminder email to all credit card holders to upload their receipts in smart data system.
• Review monthly vendor list and request missing invoices from the vendor no later the 5th of the month for the prior month invoices.
• Reconcile virtual payment in Intacct weekly.
• Print and ensure the accuracy timeliness of the A/P register, check register, and A/P aging reports.
• Collect information and assist Staff Accountant with 1099 forms.
• Review categories of costs as needed.
• Review and update payables procedures.
• Provide confidentiality for accounts payable records.
• Issue consumer checks to Supervisors as requested. P
• Perform other duties as assigned.

General Ledger Accounting:

• Assist with general and equipment ledger entries. This includes doing the research for reconciliations as needed.
• Assist in preparing accounting worksheets as needed.
• Assist with the annual audit as directed.

Fixed Asset Accounting:

• Updates Depreciation, Fixed Assets, and Uncapitalized inventory schedules for all centers.
• Oversees Fixed Asset Inventory.
• Responsible for Fixed Asset software program.

General Office Support:

Accept payments for Account Receivable when necessary.

• Perform courier responsibilities by transporting various forms of documentation and mail.
• Comply with privacy laws and requirements under HIPAA regulations and understand the consequences of non- compliance.
• Follow all safety procedures as outlined by the Injury, Illness and Prevention Program (IIPP) Safety Manual and understand the consequences of non-compliance.

Personal Interaction:

• Establish and maintain professional working relationships with staff, volunteers, clients, and the public.
• Provide exceptional customer service, both internally and externally.
• Attend center staff meeting and department staff meetings as directed.
• Attend staff in-services as directed.

Job Type: Part-time

Pay: $24.00 - $26.00 per hour

Expected hours: 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Life insurance
• Paid sick time
• Retirement plan
• Tuition reimbursement

Schedule:

• Day shift

Ability to Commute:

• Sacramento, CA 95827 (Required)

Ability to Relocate:

• Sacramento, CA 95827: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $26