Accounting Specialist - Bookkeeper: Part time

Our vision: Eastern Mennonite School aspires to embody the love of Jesus as a learning community where every student belongs, thrives, and joins God’s work in the world. 

Our mission: Eastern Mennonite School, with home and church, invites students to faith in Jesus Christ, academic excellence, personal integrity and compassionate service. 

Belonging:  At Eastern Mennonite School our commitment to faith compels us to create spaces that are inclusive, that treat all members of our community with respect, and that value each individual’s voice, conscience, identities, lived experiences, and perspectives. We celebrate differences, welcome open and meaningful dialogue, and cultivate critical thinking.  Together, we dedicate our actions to working towards peace, equity, and justice in the world around us.

POSITION DESCRIPTION

Position:  Accounting Specialist

Supervised by: Business Office Manager

Positions Supervised: None

Classification:  Non-Exempt, PT Benefits (65%), 12 months

Effective Date: May 1, 2025

Position Description:

Provides clerical and organizational support to the Business Office Manager with payables, receivables, and data entry.  General office skills and relating with the public are part of the daily work environment.

This staff member should present a cheerful and patient disposition, be able to manage several activities at one time, be quick to assist others, and have a reputation for confidentiality.  This role requires excellent organizational skills, attention to detail and a high degree of accuracy.  This role requires a high level of familiarity with GAAP processes, accounting software (Quickbooks or other), spreadsheets, and word processing software.  

Key Responsibilities:

Data Entry and Preparation of Reports

1. 1. Gathers, prepares and enters data, including accounts receivable, accounts payable, misc. income, development income, and report generation.
   2. Assists the Business Manager with monthly processes. 

Organization of Information and Mail

1. Matches packing lists to invoices and processes payment bi-weekly.
2. Collects receipts, charges to appropriate accounts, and reconciles credit card statements.
3. Prepares and submits account payable batches.

Invoice Preparation

1. 1. Completes and distributes Payment Plan Forms each year.
   2. Bills monthly for personal calls and faxes.
   3. Submits credit card payments several times during the month.
   4. Talks with parents regarding any billing concerns as necessary.
   5. Send EZTuition payments to bank several times during the month.
   6. Sends tax exempt information as requested.

Serves as the school clerk/cashier.

1. 1. Balances petty cash drawer monthly.
   2. Prepares petty cash requisitions for payment monthly.
   3. Records mileage on vehicles at end of month.
   4. Prepares money boxes for athletic events and school plays etc. as necessary.

Other Duties

1. 1. Answers phone as needed.
   2. Assists the Business Manager as needed.

Qualifications:

1. Associate’s Degree or comparable business office experience.
2. At least 2 year’s business-office related experience.
3. Knowledge and experience of relevant software applications, including spreadsheets, word processing, database management, and accounting software.  
4. Proficient in spelling, punctuation, grammar and proofreading.
5. Excellent organizational skills, attention to detail, and a high degree of accuracy.
6. Ability to prioritize and handle multiple tasks with little supervision.
7. Must be able to maintain confidentiality.
8. Must be interested in vocational training and growth as software and protocols change. 

Physical Requirements

Working conditions and physical requirements are normal for a classroom environment.

This position description is not a complete statement of all duties and responsibilities comprising your position. It contains only the facts necessary to evaluate your position on a fair basis.

It is our policy to practice equal opportunity without regard to an individual's race, color, national or ethnic origin, sex, age or disability in the application of any policy, practice, rule, or regulation. Functioning as a faith-based school, EMS may discriminate on the basis of the school's faith values in hiring decisions. Any form of harassment is absolutely prohibited.

Salary : $17 - $18