Physical Plant Director

Position Overview

Purpose Summary:
Reporting to the Business Manager, the Physical Plant Director is both a strategic and operational hands-on position which, with limited supervision, is responsible for planning, organizing, coordinating, directing, and controlling all physical plant functions including, but not limited to, overseeing the maintenance and operation of all physical buildings and grounds, the construction and/or remodeling of facilities, and the development and management of the physical plant’s budget and inventories. In addition, the Director of Physical Plant supervises all physical plant personnel, manages the utilization and maintenance of the institution’s vehicles, snow plowing operations, utilities, security systems and oversees the implementation of fire and safety programs.

Requirements

Duties and Responsibilities:

• Manages all physical plant operations, work order system, custodial services, and the maintenance of buildings and grounds
• Evaluates and ensures the efficient operation of the facilities, controlling operation expenses at an optimal level consistent with sound maintenance practices.
• Maintains familiarity with and applies best practices in the industry
• Provides administrative and technical direction and supervision to physical plant personnel in completing work assignments
• Advises on negotiations and bids for construction, renovation, and service contracts. Plans project assignments and delegates them to physical plant personnel; determines building and maintenance priorities. Works in conjunction with other ENMU campuses’ facility departments
• Seeks vendors and obtains bids for facility projects
• Provides interface and primary support for tenants and rental spaces
• Coordinates set-up and tear-down for daily events and provides support to organizations before, during and after events on college property with Operations Coordinator
• Plans project assignments and delegates them to physical plant personnel; determines building and maintenance priorities
• Operates, maintains and directs personnel utilizing snow plow equipment
• Develops and maintain knowledge-base, documentation and advisory points-of-contact on the technology employed under the scope of physical plant
• In the absence of the Physical Plant Director, the Operations Coordinator will oversee personnel and day-to-day operations
• Provides familiarization and training to faculty, staff and students on utilizing the technology embedded in physical plant operations (as appropriate)
• Monitors all life-cycle needs of all physical plant components, provides documentation, and advises leadership on life-cycle replacement recommendations
• Manages inventory control for ENMU Ruidoso to include assigning inventory numbers, updating FFAMAST Banner inventory and secondary inventory lists.
• Completes both capital and computer asset reports for ENMU-Portales
• Coordinates with ENMU-Portales on E-cycle and the disposal of campus-owned state property to include the proper disposal of removed hard drives from E-cycle computers. Focus on minimizing excess inventory
• Coordinates investigations and reporting for missing inventory
• In charge of fire safety to include proper operation of the complete fire safety system.
• Coordinates with fire system inspections to include quarterly sprinkler inspections, monthly fire extinguisher inspections, and fire panel inspections to include battery backup lighting and emergency exit signs
• Monitors security system and surveillance cameras
• Advises leadership, faculty, and staff on key physical plant matters and problem areas
• Ensures proper upkeep of facilities including (but not limited to) ventilation, lighting, solar panels, facilities cleanliness, and sanitation; general appearance of buildings and grounds; and emergency situations affecting the campus
• Creates and maintains a preventative maintenance program, reviews the program and reports progress to leadership regularly, and updates the program as needed
• Ensures that parking facilities are maintained in good and safe condition with adequate lighting and safety features
• Monitors and maintains irrigation systems on campus, and maintains all landscaping
• Coordinates the purchase of necessary supplies, equipment, tools, and services from appropriate vendors and other sources and maintains proper inventory control
• Ensures full compliance with regulations for the disposal of hazardous materials handled by physical plant
• Serves as a liaison with architects, engineers, and contractors/subcontractors engaged in plant expansion, renovation, or other major projects
• Prepares and manages the operating budget, inventories, and records for the physical plant
• Issues keys, fobs and security codes for the college, and maintains central key controls for the physical plant
• Manages utilization and maintenance of college-owned vehicles
• Collaborates with leadership, faculty, and staff to achieve the objectives of the college
• Perform other duties as assigned

• An Associate Degree or higher and at least 5 years of relevant experience or an equivalent amount of education and/or experience
• A minimum of 3 years of supervisory experience in the field is preferred
• Technical certificate(s) in related field(s) is preferred

• Knowledge of maintenance and construction skills
• Leadership ability to provide technical guidance to physical plant personnel
• Ability to communicate effectively, both orally and in writing, with a wide range of individuals and constituencies in a diverse community
• Ability to supervise, train and evaluate physical plant staff
• Ability to make administrative/procedural decisions and judgments to negotiate and manage contractual arrangements
• Ability to participate in the planning and construction of new building, as well as major renovations and repair projects
• Knowledge of customer service standards and organizational structure, workflow, and operating procedures
• Skill in budget preparation and fiscal management, examining operations and procedures, formulating policy, and developing and implementing new strategic plans and procedures

Working Conditions

Physical Demand and Working Conditions:
Work is sedentary in nature that at times requires exerting up to 50 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Work is performed during normal business hours, with some evenings and weekends to meet deadlines.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Application Review Date: Open Until Filled
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.

Letter of interest
Resume
Contact information for three references (blind or off list reference checks may be conducted on finalists)
Transcripts (unofficial for application purposes)

ENMU is an Equal Opportunity Employer. Eastern New Mexico University does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 562-2115 . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to planning.analysis@enmu.edu . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that’s right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees' spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.