What are the responsibilities and job description for the Procurement Supply Support Specialist 2 position at Eastern Washington University?
Posting Details
Posting Details
Working Title
Procurement Supply Support Specialist 2
Posting Number
2025009CP
Position Information
Classification Title
Procure Supply Supp Spec 2
Classification Code
115F
RCW Exemption Criteria
No Exemption
EWU Position Number
C99102
CUPA Code
N-604010 - Purchasing Specialist
FLSA
Non-Exempt
Bargaining Unit
BU 1
% Full Time
100
Salary / Wage Range
CS - 34
Salary Information
$37,896 – $48,960. Where the hired candidate will begin within this range is dependent on education, experience, and skills.
Anticipated Start Date
The position is available now
Term of Appointment
12 months
Location
Cheney campus
County
Spokane
Project Description
Project Duration
Background Check
Yes - Both
Responsible HR User
Kenlyn Mackey
Responsible HR User Email address
kmackey2@ewu.edu
Position Details
Job Summary
Eastern Washington University is currently seeking a Procurement Supply Support Specialist 2 to join our dedicated Purchasing team. Under the supervision of the Purchasing Manager, this position provides an essential role in supporting the university’s procurement processes and ensuring that the right supplies, services, materials and equipment are ordered and paid for in a timely and efficient manner.
Key Responsibilities include:
- Document Processing: Prepare and process all necessary documents for purchasing and payment of supplies, materials, services, and equipment ordered on behalf of the university.
- Vendor Communication: Maintain clear and timely communication with vendors, addressing issues related to shipments, invoices, and any other procurement concerns.
- Assistance with Reimbursements & Invoices: Help university departments submit reimbursement requests and process invoices for payment, ensuring compliance with university policies.
- Mail & Communications Management: Handle incoming communications, including mail, email, and phone messages, and provide timely responses or direct them to the appropriate personnel.
- Purchasing Review & Account Codes: Review purchases and ensure proper account codes are assigned, contributing to the accuracy of financial documentation.
- Document Filing & File Management: Organize and manage both physical and electronic purchasing documents, ensuring easy access and compliance.
- Fiscal Year-End Support: Assist with year-end processes, ensuring that all purchasing activities are accurately documented and recorded.
- Inventory Control Support: Assist with inventory management tasks as needed, ensuring that the university’s materials and supplies are properly tracked.
- Supplier Database Development: Help build and maintain a diverse vendor database to promote inclusion and improve procurement opportunities.
- Ticket Request Management: Support the management of the online ticket request system and help track departmental work to ensure efficient operations.
- Policy & Account Support: Provide guidance and answers to questions about purchasing accounts and university purchasing policies.
- The salary for this position is $37,896 – $48,960. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/ .
Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.
About Eastern Washington University
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD).
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD).
Money magazine recently named EWU as one of its Best Colleges in America 2024.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
- During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
- All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
- All new faculty and staff are required to complete DEI/Title IX/Hazing Training after their hire date. This should be completed no later than the first few weeks after hire. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ site https://inside.ewu.edu/hr/training-resources/ under the required heading.
- This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement:
https://in.ewu.edu/hr/wp-content/uploads/sites/40/2023/06/WFSE-EWU-CBA-Barg.-Units-1-and-2-FINAL-2023-2025.pdf
Physical Demands
- This positions requires the ability to use computers, keyboards, and other electronic devices.
- If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Kenlyn Mackey at kmackey2@ewu.edu.
Pre-Placement Physical
No
Hearing Test
No
Medical Monitoring Post Hire
No
Protective Equipment
None anticipated
Required Qualifications
- High School Diploma or GED
- One year of office support or purchasing experience OR
- One year of college course work may be substituted for work experience.
Preferred Qualifications
Other Skills and Abilities
- Adept at learning computer software systems, particularly Banner.
- An ability to write clearly and communicate effectively.
- Must be able to effectively coordinate telephone and email conversations while tactfully communicating with university employees and business representatives. Organized and knowledgeable about business arithmetic.
Work Schedule Type
Regular
Work Schedule
- Typically, Monday – Friday – 8:00 a.m. – 5:00 p.m.
- Department is open to negotiate work hours
Posting Date
02/06/2025
Open Until Further Notice
No
Closing Date
02/23/2025
Screening to Begin
02/24/2025
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
- Attach a detailed cover letter in which you explain how you meet each of the required qualifications (and preferred qualifications, if applicable). It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
- Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
- Complete the online application form and respond to the online questions, if applicable.
- Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Application Types Accepted
Application
Job Duties
% of Time
100
Responsibility / Duty
- Processing of proper documents to support the purchasing of and payment for supplies, services, materials, and equipment ordered on behalf of the university
- Providing assistance to all departments in submitting reimbursement requests and processing invoices for payment
- Communicating with vendors about concerns in shipments or invoices
- Receiving and reviewing mail, email, and phone messages for the department
- Reviewing purchases and associated account codes
- Filing of purchasing documents and managing electronic files
- Support in Fiscal Year End Processes
- Performing some inventory control duties
- Assisting with building diverse supplier vendor database
- Assisting with the management of the online ticket request system and tracking the department’s work
- Provide support for questions on Purchasing Accounts and University purchasing policies
Essential Function Indicator
Yes
Salary : $37,896 - $48,960
