Leave Specialist

Job Title

Leave Specialist

Location

Panama City, FL US (Primary)

Job Type

Full-time

Education

Bachelor's Degree

Travel

Security Clearance Required

None

Job Description

INTENT AND FUNCTION OF JOB DESCRIPTION

This job description is a general description of the essential job functions and is not an employment contract. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards recommended for the position. Eastern Shipbuilding Group Inc. reserves the right to increase, modify, or reduce the position requirements, skills, and abilities included in this job description. The duties, responsibilities, and requirements described should not be interpreted as an all-inclusive or comprehensive listing of all activities, duties or responsibilities that are associated with this job. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties.

In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardship on Eastern Shipbuilding. The headings in this Job Description are for convenience only.

JOB SUMMARY

Leave Specialist will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may be different than described.

• Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Handles the FMLA leave administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use. Tracking, billing and collection of any employee insurance premiums during leave.
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
• Advises managers and employees on the interaction of leave laws with paid time off, workers’ compensation, and short-term and long-term disability benefits.
• Oversees the return-to-work process for employees returning from extended FMLA, workers’ compensation, or other leave(s).
• Facilitates other leave requests, which may include accommodation requests under the ADA.
• Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Performs other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

TRAVEL REUIRMENTS

Travel or reassignment to other facilities as needed.

Job Requirements

REQUIREMENTS: Education/Experience: Minimum of five years’ experience in human resources and leave administration required. Bachelor’s degree in human resources, Business Administration, or related field desired. An equivalent combination of education, training and experience may be considered. Skills: Intermediate to advanced level Microsoft Word, Excel, and Outlook Express. Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws. Ability to effectively present information and respond to questions from senior management, employees, applicants, and the public. Ability to apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form. Ability to add, subtract, multiply, and divide in all units of measure. Behavioral Attributes: Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail and multi- tasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. The employee may be exposed to risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.

ACKNOWLEDGMENT I have reviewed and fully understand the job description for Leave Specialist. I further understand that I am responsible for the satisfactory execution of the essential functions described herein, under any and all conditions as described.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.