What are the responsibilities and job description for the Administrative Assistant - Seasonal (April - July) - $18.87 - $24.68 / hour position at Easterseals Midwest?
Position Summary
The Administrative Assistant is responsible for providing administrative support and ensuring efficient office/program operations.
Essential Functions
The Administrative Assistant is responsible for providing administrative support and ensuring efficient office/program operations.
Essential Functions
- Creates and maintains spreadsheets and reports for tracking and reporting departmental information.
- Creates, maintains and closes individuals' files in electronic records management systems.
- Prepares, scans and files individuals' documents into electronic records management systems.
- Orders and maintains adequate inventory of supplies, including but not limited to, medical supplies, paper products, office supplies, etc.
- Provides professional communication for internal and external stakeholders and responds to inquiries in a timely manner. This may include written communications such as newsletters, program materials, correspondence, etc.
- Provides administrative support for department, including but not limited to, scheduling meetings/appointments, and providing logistical and team support. May also perform check requests, mailings, filing, and other support activities.
- Prepares and sends information for billing. This may include reviewing and verifying individuals' authorizations, monitoring/tracking services, and maintaining billing and attendance spreadsheets.
- Greets visitors to the office/building and answers incoming phone calls.
- Supports program quality, safety and compliance measures, performs general upkeep of office space, and may ensure building maintenance is performed as needed.
- Excellent interpersonal and communication skills to build relationships with a variety of stakeholders.
- Excellent attention to detail with high-level organizational and multi-tasking skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
- Knowledge of office equipment, computer systems and intermediate-level knowledge of Microsoft Office suite.
- Adaptability & Initiative: Adapts to changes in the work environment and prioritizes activities to manage work responsibilities.
- Communications: Communicates and exchanges accurate information through a variety of methods.
- Dependability: Executes job duties within specified timeframes in order to meet agency objectives.
- Job Knowledge & Quality: Maintains knowledge related to job responsibilities and ensures that output meets or exceeds established standards.
- Judgment & Problem Solving: Exhibits sound decision making skills and includes other staff in decision making when appropriate.
- Teamwork & Professionalism: Establishes and maintains effective relationships and works cooperatively in group situations.
- Must have high school diploma or equivalent.
- One year program or administrative experience required.
- Must have knowledge of Microsoft Office suite including knowledge of Excel.
- This position may travel locally as needed.
- Must have current driver's license and proof of insurance.
- Must complete and maintain all required trainings/certifications.
- Must maintain confidential information in accordance with HIPAA regulations.
- Work is performed in an office environment.
- This job utilizes office equipment and computer/electronic devices.
Salary : $19 - $25
