Accounts Payable Administrator

Job Title:

Accounts Payable Administrator Division: Easton Companies

Department: Administration Reports to: Office Manager

Level/Salary Range: Hourly/Based on Experience Status: Full-Time – 40 Hours Per Week

Licensing: NA FLSA Status Non-Exempt

Job Description

POSITION MISSION

As the Accounts Payable Administrator, provide confidential, attentive and quality assistance to all aspects of financial operations. Be an integral team member; someone the office can rely on to be on time, ready to work and assist in whatever capacity is needed. Seek expertise with current skills and to develop advanced skills.

DELIVERABLES

As the Accounts Payable Administrator; ensure Accounts Payable accuracy and efficiency while providing strong leadership to the Finance organization. Ensure that the Accounts Payable operates smoothly, maintain accurate and complete records regarding payments to suppliers. Ensure correct interface between payable allocations and Job Costing. Show up on time and ready to work with an attitude of collaboration and a strong desire to grow. Respond to Certificate of Insurance Upkeep/Requests and maintenance of office organization and supplies. Maintain a calm , respectful, courteous and confidential attitude at all times.

ROLE AND RESPONSIBILITIES

The Accounts Payable Administrator; plays a central role in the culture of the front office environment, requiring constant communication, coordination and cooperation with the leadership and employees of all companies. The Accounts Payable Administrator reports to the Controller.

Essential Functions:

• Accounts payable invoice data entry

• Responsible for accounts payable and project costing processes, systems and resolving issues

• Work closely with senior leadership and manage the construction accounting for accounts payable for multiple projects.

• Verify that transactions comply with financial policies and procedures

• Schedule and process payments per vendor terms by check, ACH, credit card, and wire.

• Maintain accurate and updated financial and vendor information.

• Compile, analyze, and report A/P information to management.

• Collaborate with our Finance and Business Operations Teams for additional analysis and for preparation of monthly financial and forecasts.

• Offer support with financial projects related to year-end, audits, etc.

• Set up new vendors accurately in accounting software

• Review and monitor committed cost and vendor credits

• Assist in customer billings & monitor collections

• Perform duties for month-end closing

• Perform special projects as requested from management

• Comply with all Company Core Safety Rules, policies and procedures.

• General reception duties, answer phones and return calls as appropriate

• Collect and enter account payables to correct allocations and GL cost codes.

• Assist Human Resources by providing general assistance with walk in customers, employees and applicants .

QUALIFICATIONS AND EDUCATION REQUIREMENTS

Education: Bachelor’s degree in Accounting or Finance Preferred

Experience: 3 or more years Accounts Payable and/or payroll work experience. Previous exposure to construction industry is preferred.

SKILLS/CORE KNOWLEDGE

Confidentiality: Candidate must have the ability to maintain an appropriate and legal level of confidentiality of all information with demonstrated level of integrity, judgment and discretion.

Customer Service Skills: Candidate should present a professional customer-focused attitude – demonstrating strong communication skills necessary to work with vendors and across internal teams.

Office Skills: Candidate must be able to work effectively with multiple teams. They must be capable and practiced in handling complex and or multi-faceted tasks. The individual must have strong organizational skills, the

ability to work independently, follow up, and follow through on tasks with minimal direction. Initiative and problem solving will be central to successful organization and dissemination of job and work flow information. Candidate should exemplify an innovative mindset by identifying areas for improvement.

Computer Skills: Intermediate to advanced knowledge of Microsoft Office; specifically, Microsoft Excel. Exceptional written and verbal communication skills a must . Sage Accounting Software or similar platform.

WORKING CONDITIONS

Headquarters: Desk will be provided. Break room and bathroom supplied. Dress and presentation should be representative for the position; business casual, jeans acceptable.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends
• Overtime

Supplemental Pay:

• Yearly bonus

Ability to Relocate:

• Bozeman, MT: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $80,000