Payroll Coordinator

The Payroll Coordinator will ensure that all payroll operations, procedures, and transactions function effectively and efficiently while providing a high level of customer service to Easton Public School employees. In this role the Payroll Coordinator will manage the day-to-day operations of the District’s payroll and work in partnership with the Town Treasurer’s office. Reports To: Director of Finance Work Year: This is a 12 month full time position Duties and Responsibilities: (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.) Payroll Coordination: Provides a high level of customer service and serves as a resource for all visitors and inquiries to the payroll office, troubleshooting, and problem solving as needed to resolve any issues that arise. Processes and reconciles the School Department’s bi-weekly payroll; reviews wages computed and corrects errors; codes information and makes calculations for payroll; maintains computerized database of payroll information for all employees. Processes, maintains, reports and reconciles 403(b) accounts and activities and acts as a liaison with 403B representatives. Processes buyback of creditable service, retirements for MTRS (Massachusetts Teachers’ Retirement System) and BCRS (Bristol County Retirement System). Prepares monthly MTRS reporting and reconciles any discrepancies monthly. Calculates, processes, and/or audits complex payroll transactions including but not limited to salary, wage garnishments, state and federal withholdings, miscellaneous deductions. Reconciles records with the Town Treasurer’s office. Coordinates and collaborates with Human Resources on an ongoing basis on matters pertaining to but not limited to leaves of absence, new hires, employee name and address changes, workers’ compensation payments, resignations, and retirements. Reconcile, close and roll over the payroll fiscal year payments/database for the new year, including step/lane changes. Verify compliance to employee contracts. Prepares payroll-related reports for management, state, federal and local agencies. Assists Director of Finance with personnel budget projections. Coordinates with the Town for collection and delivery of W-2s annually. Completes surveys requested of the payroll department. Clerical duties to include correspondence on payroll related matters. Assists with special projects as needed and as assigned. Qualifications: Bachelor’s Degree in accounting, business, or related field. Three to five years of experience in payroll or in a similar role. Strong work ethic able to handle sensitive and confidential information. Highly organized with strong attention to detail. Knowledge of union contracts, state and federal tax laws, insurance benefits, income deduction laws, MA statutes. Intermediate Microsoft Excel skills. Working knowledge of Microsoft Office applications, Google Platforms, and Aspen data management system. Ability to communicate with a diverse population including administrators, employees, etc. Ability to work under firm deadlines and prioritize tasks. Ability to solve problems, exercise initiative, and make decisions. Must maintain a high level of ethical behavior and confidentiality. Excellent organizational, technology, and customer service skills. Must be team oriented with excellent interpersonal and communication skills. Ability to multitask in a fast paced environment. Ability to establish and maintain effective working relationships with peers, staff, administration, retirees and others. Grant Coordination: Supports the Director of Finance in overseeing and administering grant funding, ensuring financial accuracy and compliance. Collaborates with district Grant Managers to monitor and track expenditures, ensuring proper use of grant funds in line with regulations. Manages the timely drawdown of grant funds for monthly reimbursements. Keeps Grant Managers informed of important fiscal deadlines related to grant reporting and compliance. Provides detailed monthly financial reports to ensure transparency and accountability. Preferred Qualifications: Knowledge of financial reporting processes for grants and funding allocations. Ability to clearly communicate grant expectations, deadlines, and requirements to various stakeholders Ability to oversee grant budgets, monitor expenses, and ensure financial compliance with grant conditions. Physical Requirements: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) Minimum physical effort is generally required to perform duties under typical department conditions. The work involves sitting, with intermittent periods of stooping, walking, and standing. May be required to lift objects such as files, boxes of paper, office supplies, and office equipment weighing up to 30 pounds. Vision requirements include the ability to read routine and complex documents, use a computer and office equipment. COMPENSATION: Twelve month, non-union contract with regionally competitive benefits. Salary Range: $65,000- $80,000 (Additional $10,000 as Grant Coordinator) Start Date: Immediately EVALUATED BY: Director of Finance

Salary : $65,000 - $80,000