What are the responsibilities and job description for the Attorney Practice Coordinator position at Eastridge?
Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. We are hiring an Attorney Practice Coordinator who will coordinate and perform high level tasks to support multiple attorneys’ practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This position is resident in San Jose and follows a hybrid work schedule working in-office 2-3 days per week.
RESPONSIBILITIES:
- Responsible for coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
- Responsible for accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
- Responsible for communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
- Responsible for verifying court and other deadlines and alerting attorneys.
- Responsible for creating and updating litigation matters in Virtual Binder.
- Responsible for accurate and timely creation of Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”).
- Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
- Responsible for e-filing documents with courts and agencies in accordance with applicable rules.
- Responsible for timely and properly filing in NetDocuments.
- Responsible for accurately creating and submitting New Client Matters (“NCM”) within firm standards.
- Responsible for coordinating transcription of audio recordings.
- Responsible for coordinating the printing and assembling of documents with office services personnel.
- Responsible for maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
- Responsible for timely submission of daily task log identifying projects and assignments.
- May be responsible for reviewing and revising client pre-bills.
QUALIFICATIONS:
- Minimum 10 years of experience as a litigation secretary.
- Highly organized with ability to support multiple attorneys’ practices and coordinate multiple calendars, tasks, and requests effectively.
- Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
- Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
- Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
- Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
- Possesses extensive knowledge of court rules and ECF procedures.
- Demonstrates proficiency in using MS Office, Outlook and Adobe.
- Experience with document management systems (i.e., NetDocuments).
- Demonstrates expertise in Forte to create compliant legal documents and correspondence.
- Demonstrates knowledge of legal terminology.
BENEFITS
- Medical Benefits
Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.
Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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