Executive Assistant

Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. Eastridge is hiring an Executive Assistant for a manufacturer and supplier of modular/tactical helmet systems. For immediate consideration apply today.

Purpose of Position:

We are seeking a highly organized and proactive Executive Assistant to support our CEO and

executive leadership team. The ideal candidate will possess exceptional communication skills, a

keen attention to detail, and the ability to work in a fast-paced environment. This role requires a

blend of analytical and interpersonal skills to provide comprehensive administrative support and

contribute to the overall efficiency of our business operations.

Key Responsibilities:

Administrative Support:

• Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Prepare materials for meetings, including agendas, minutes, and presentations.
• Screen and prioritize incoming communication and correspondence.
• Manage and maintain executives’ schedules, including coordinating meetings, appointments, and travel arrangements.
• Coordinate logistics for company events, meetings, and conference calls.

Event Coordination and Management:

• Plan, coordinate, and execute internal and external events, including conferences, meetings, workshops, and team-building activities.
• Handle all logistical aspects of events, including venue selection, catering, audio-visual setup, transportation, and accommodations.
• Collaborate with vendors, suppliers, and other stakeholders to ensure successful event execution.
• Develop and manage event budgets, tracking expenses and ensuring adherence to financial guidelines.

Communication Management:

• Serve as a liaison between executives and internal/external stakeholders.
• Screen and prioritize incoming communications, including emails and phone calls.

Project Management:

• Assist with the coordination of special projects and initiatives as assigned by executives.
• Utilize project management tools (e.g., Trello, Asana) to track project timelines, deliverables, and progress.
• Provide regular updates to executives on project status and milestones.

Office Management:

• Maintain and oversee office supply inventory.
• Ensure the office environment is professional and welcoming for clients and guests.
• Support the onboarding process for new employees and assist with training as needed.

Budget and Expense Tracking:

• Assist with budget preparation and monitor department expenses.
• Process invoices and expense reports in a timely manner.

Supporting senior leadership.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Experience with project management is a plus.

Minimum Qualifications:

• Minimum of 5 years of experience in an executive assistant or administrative role.

Preferred Qualifications:

• Bachelor’s degree in business administration, communications, or a related field preferred.
• Experience in the Durable Goods Manufacturing industry
• Experience supporting C-level executives
• Ability to work independently and prioritize tasks effectively
• Strong problem-solving skills
• Attention to detail experience as an executive assistant or in a similar administrative role

Benefits: Use this link bit.ly/4cGUQSh to learn more about benefits available to Eastridge’s temporary employees.From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment.Information about those benefits will be communicated when applicable.

Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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