Executive Assistant

Overview
We are seeking a full-time Executive Assistant to provide comprehensive administrative and operational support to the CEO and senior leadership. This role will manage high-level tasks, coordinate complex projects, and serve as a pivotal point of contact within the organization. The Executive Assistant will play a critical role in enhancing the efficiency of the executive team by handling a wide array of responsibilities.

Key Responsibilities:

Calendar and Schedule Management:

• Manage the CEO's and senior leadership's calendars, scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate meeting requests and ensure timely communication.

Communication Liaison:

• Serves as the primary point of contact between the CEO, internal teams, and external partners.
• Screen and direct calls, emails, and correspondence, responding on behalf of the CEO when appropriate.
• Prepare, proofread, and edit correspondence, presentations, and reports.

Meeting Coordination and Support:

• Organize and coordinate executive meetings, including agenda preparation, logistics, and attendee communication.
• Attend meetings to take detailed minutes, track action items, and ensure follow-up.

Project Management:

• Assist in planning, executing, and monitoring special projects initiated by the CEO or senior leadership.
• Coordinate cross-departmental initiatives, ensuring deadlines and objectives are met.
• Track project progress and provide regular updates to stakeholders.

Event Planning and Management:

• Plan and execute company events, retreats, and conferences.
• Manage event logistics, vendor relationships, budgeting, and on-site coordination.

Research and Analysis:

• Conduct research on industry trends, potential partnerships, and strategic initiatives.
• Compile data and prepare analytical reports to support decision-making processes.

Document and Records Management:

• Maintain and organize confidential files, records, and documents.
• Implement efficient filing systems (both electronic and physical) for easy retrieval of information.

Travel Coordination:

• Arrange complex travel itineraries, accommodations, and transportation for the CEO and senior team members.
• Prepare travel expense reports and ensure timely reimbursement.

Financial Administration:

• Assist with budgeting processes for the executive office.
• Monitor expenses and prepare financial summaries as required.

Stakeholder Engagement:

• Build and maintain relationships with key stakeholders, including board members, clients, and partners.
• Coordinate communication and scheduling for stakeholder meetings and events.

Policy and Procedure Development:

• Assist in developing and updating organizational policies and procedures.
• Ensure compliance with legal and regulatory requirements.

Human Resources Support:

• Facilitate onboarding for senior-level hires in collaboration with executive .
• Coordinate leadership training and professional development programs.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality.
• Manage confidential files and ensure secure handling of all documents.

Process Improvement:

• Identify opportunities to streamline administrative processes.
• Implement best practices to enhance efficiency and productivity within the executive office.

Technology Coordination:

• Act as a liaison with the IT department to address technical needs of the executive team.
• Manage software tools and platforms used by senior leadership.

Executive Support:

• Provide personal assistance to the CEO as needed, which may include personal appointments and tasks.
• Anticipate the needs of the CEO and proactively address potential issues.

Key Skills:

• Exceptional Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Strong Communication Skills: Excellent written and verbal communication for interacting with internal and external parties.
• Discretion and Confidentiality: Proven ability to handle sensitive information appropriately.
• Proactive Problem-Solving: Initiative to identify issues and implement solutions independently.
• Advanced Technical Proficiency: Skilled in Microsoft Office Suite, project management tools, and virtual meeting platforms.
• Interpersonal Skills: Ability to build strong relationships with team members and stakeholders at all levels.
• Adaptability: Comfortable working in a fast-paced environment with changing priorities.

If you are an enthusiastic individual who thrives in a fast-paced environment and is committed to supporting executive leadership while enhancing organizational efficiency, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off

Schedule:

• Day shift
• Evening shift
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• executive administrative support: 1 year (Required)

Ability to Commute:

• Wickliffe, OH 44092 (Required)

Ability to Relocate:

• Wickliffe, OH 44092: Relocate before starting work (Required)

Work Location: In person

Salary : $20