Accounts Payable Coordinator

Company overview

Eau Claire Cooperative Health Center, Inc. (dba Cooperative Health) is a leading community health center serving the Midlands of South Carolina. It is deeply rooted in its mission of providing accessible, high quality, compassion health care in the spirit of the Good Samaritan. The organization’s values of: treating each other with respect, putting people first, being excellent at what we do, promoting a collaborative work environment, improving community/population health, fostering innovative thinkers, and getting results, are core attributes of every employee at Cooperative Health.

Job summary

The Accounts Payable Coordinator ensures that the accounting system is running smoothly by managing cash flow and paying vendors and suppliers. Responsible for the maintenance of all accounts payable records and reconciling invoices, process, track, and record payments in an accurate, efficient, and timely manner. You will also notify customers of insufficient payments and handle delinquent accounts; and prepare AP reports and maintain AP files. The AP Coordinator will have a daily, ongoing impact on financial transactions, keeping the organization on track, on time, and on good terms with our valued partners.

Job Functions

• Receive, review, code, and process vendor invoices daily for accuracy and compliance.
• Responsible for investigating and resolving discrepancies and issues related to invoices.
• Ensure all invoices are approved and processed for payment in accordance to schedule and company policies.
• Maintain professional relationships with vendors, addressing inquiries and resolving payment-related issues.
• Accurately input financial data into the company's accounting system (Blackbaud).
• Maintain organized and up-to-date records of all accounts payable transactions.
• Reconciles assigned accounts by verifying entries and comparing system reports to balances daily and monthly.
• Assist in month-end and year-end closing processes, including reconciliations and accruals.
• Assist in the preparation and distribution of 1099’s.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent; Associate's degree in accounting or related field preferred. 2 years of experience in accounts payable.
• Proficiency in MS Office suite of applications, particularly MS Excel
• Strong attention to detail and accuracy in data entry and record keeping.
• Effective communication and interpersonal skills.
• Strong organizational and time-management skills.
• Problem-solving and critical-thinking abilities.
• Ability to work independently and as part of a team.
• Familiarity with healthcare industry regulations and compliance is a plus.

Competencies

• Ability to embody the mission and vision of Cooperative Health.
• Excellent written and verbal communication and problem solving skills.
• Ability to communicate with people from a variety of socioeconomic and cultural backgrounds.
• Ability to prioritize, organize and carry out work assignments independently and efficiently.
• Ability to maintain appropriate degree of confidentiality.
• Proficient in use of computer programs including Word, Excel, PowerPoint

Physical demands

• Prolonged periods sitting or standing
• Must be able to lift up to 25 pounds.
• Be able to sit, stand, stoop, squat for extended periods of time throughout the day.
• Standing or walking for extended periods throughout the day.

Company conformance statement

In the performance of respective job assignments, all employees are required to conform with Cooperative Health’s:

• Board approved policies and procedures;
• Confidentiality and professional provisions;
• Compliance program; and
• Standards of conduct.