Administrative Associate

POSITION SUMMARY

Provides administrative clerical and receptionist support to the Parks and Forest Department office.

QUALIFICATIONS

• Issues County vehicle entrance passes and Tower Ridge Recreation Area Winter Passes
  • Maintains database of issued passes to determine reduced cost for additional passes and track park use as well as compliance issues
  • Inventories and orders supplies
  • Addresses inquiries from public pertaining to pass issuance and payments
• Assists with coordinating all picnic shelter reservations at Harstad, Coon Fork Parks, Lowes Creek, and chalet reservations at Tower Ridge
• Maintains internet reservation system updating and troubleshooting
  • Performs financial reconciliation on a daily/monthly basis
• Performs reception and counter services, answering phones, filing, photocopying, etc. for department and backup support for Land Conservation Division
• Updates and maintains the department website as needed, and phone menu system with seasonal information including trail conditions
• Receives and responds to complaints, concerns, and inquiries by disseminating information or referring issues and concerns to appropriate party for resolution
• Composes and/or types letters, forms, reports, memoranda, correspondence, and other materials
• Compiles and prepares complex forms and reports
  • Enters documentary and numerical data into computer
  • Compiles Park survey data and performance management results
  • Maintains files and records
• Performs other related duties as assigned or required

TRAINING AND PROFESSIONAL EXPERIENCE QUALIFICATIONS

• High School diploma or its equivalent (GED)
• One (1) year of previous paid general office experience
• Proficiency in personal computer use with Microsoft Office software.
• Experience with cash handling.
• Must possess and maintain a valid driver's license.
• Appointment will be conditional upon successful completion of a criminal background check.