Administrative Assistant II

Job Summary
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of daily office activities. This role requires proficiency in various software applications and strong communication skills to assist both internal teams and customers effectively.

Duties

• Managing Estimating email for all incoming bids and outgoing proposals.
• Requesting material and equipment quotes for Estimator support.
• Review take-off and create proposals.
• Assist with payroll entries.
• Assist with monthly billing process and payment requests.
• Provide clerical support, including filing, scanning, and organizing documents.
• Utilize Google Suite for document creation, spreadsheets, and presentations.
• Maintain office supplies inventory and assist with ordering as needed.
• Support accounting functions by using QuickBooks for basic bookkeeping tasks.

Qualifications

• Proven experience in an office environment or similar role is preferred.
• Strong data entry skills with a high level of accuracy.
• Familiarity with Google Suite applications (Docs, Sheets, Calendar).
• Experience in calendar management and scheduling is a plus.
• Excellent organizational skills with the ability to multitask effectively.
• Previous experience as a medical receptionist or in customer support is advantageous.
• Proficiency in QuickBooks is desirable but not mandatory.
• Strong communication skills, both verbal and written, are essential.

If you are a proactive individual who thrives in a fast-paced environment and possesses the necessary skills to contribute to our team, we encourage you to apply for this exciting opportunity as an Office Assistant.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 – 40 per week

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Wauconda, IL 60084 (Required)

Work Location: In person

Salary : $18 - $20