Administrative Assistant II

The Administrative Assistant II is responsible for ensuring quality customer service to various executive staff, supporting ongoing and special projects including preparation of written materials and other complex administrative functions.

RESPONSIBILITY LEVEL:

Understand and abides by policies, procedures, and programs. Typically works on projects and tasks that span 1 day - 3 months. 

PRINCIPAL DUTIES:

1. Project and Change Management: Effectively plans and manages own work to reliably complete routine job responsibilities and special assignments. Follows through on learning, skill building, and practice necessary to adapt to change. 

2. Problem Solving:  General supervision, with work regularly reviewed by manager or senior coworker.  Uses technical skills and knowledge to manage day-to-day tasks.

3. Technical Skill:  Practical, working knowledge of tasks, responsibilities, policies and procedures.  Able to learn and apply new concepts.

4. Community Engagement: Serves as an ambassador for Goodwill in the wider community. Participates in volunteer opportunities as schedule and interest permit.

5. Plan and coordinate logistics for meetings and events to include: presentations, supplies, meeting invitations, room reservations and food/beverage service. Will also work with manager and business units to determine event budget and manage expenses to that budget

6. Creates reports, presentations, announcements, speeches and other communications as required.  May copy, edit, proofread, and revise communications.

7. Support the development and coordination of department specific content.

8. Assemble and maintain files.

9. Maintain confidentially of sensitive information. 

10. Establish and maintain good customer service relationships with internal employees and external visitors.

11. Maintain a safe and orderly work environment.

12. Responsible for completing other duties/responsibilities as assigned.

REQUIREMENTS:

1. Two years of college education or experience equivalency. 

2. Valid driver's license required.

CORE CULTURAL COMPETENCIES:

1. Customer Focus: Independently anticipate and meet customer needs, while searching for ways to improve customer service.  Internalize customer feedback, and follow up with customer to ensure problems are solved by providing innovative ideas to meet their future needs.

2. Values Differences:  Seeks out the diverse perspectives and talents of others, striving to work effectively with others who have different perspectives, backgrounds or styles.  Behave with sensitivity towards differences in cultural norms, expectations, and ways of communicating.  Challenge stereotyping or offensive comments.  

3. Communicates Effectively: Shares information and updates with others, while ensuring a clear, concise and professional communication through reports, documentation, written and other communications.  Listens with interest to what others have to say.   

4. Situational Adaptability: Demonstrates flexibility of responses to different situations through adapting to the changing needs, conditions, priorities or opportunities.  Monitors how well an approach is working to see if a change is needed, recognizing cues that suggest a change in approach or behavior is needed. 

5. Drives Results: Demonstrates a strong drive to achieve meaningful results, through driving tasks to successful completion and closure.  Sets high standards for own performance, showing determination in the face of obstacles and setbacks.

6. Ensures Accountability: Takes responsibility and ownership for successes and failures in own work.  Monitors progress of performance and changes approach accordingly, following through on commitments. 

PHYSICAL/SENSORY DEMANDS:

Occasionally lifts and/or moves up to 20 pounds.   Moves about to accomplish tasks.  Lift:  Raises objects from lower to higher position or moves objects horizontally.  Stoop, kneel crouch or crawl: Positions self to retrieve objects.  Reach: Extending upwards or downwards to retrieve objects.  Remain stationary for extended periods of time, Repetitive use of hands for computer tasks, vision Required for computer entry. 

When determining placement within the salary range for this position Goodwill Greater Milwaukee & Chicago considers education, experience, internal equity, market demands and other qualifying criteria. It is not typical for individuals to be hired at or near the top of the rage for their role and compensation decisions are dependent on facts and circumstances of each case.

Certain roles are eligible to participate in an incentive plan. Participation in this plan does not guarantee an incentive payment and is subject to the terms and conditions of the plan, which are subject to change.

In addition to compensation, we offer a competitive benefit program that may include medical, dental, vision, short and long-term disability, life insurance, retirement plan, paid time off (PTO) and more. The specifics of each benefit package will vary depending on factors such as full or part time jobs, contracted, temporary, or other job categories

Equal Opportunity Employer

(SEW)