Church Office Manager

This is a part-time hourly position. The ideal candidate should be a believer in Jesus Christ, have administrative experience, be proficient in computer programs such as Adobe, MS Word, Excel, and Outlook, and possess basic accounting knowledge. The role requires 6 hours per day, 24 hours per week, from Monday through Thursday. This position is expected to be in the office for 6 hours daily between 8 AM and 5 PM. Holiday pay and one week of vacation per year after 6 months of service are provided. Pay will be based on experience.

ADMINISTRATIVE DUTIES

• The church secretary serves as the primary point of contact for church business.

• Answer phone calls and respond to emails, forwarding relevant information from calls or emails to pastors or committee chairpersons as needed.

• Distribute mail and packages to the appropriate recipients.

• Order supplies and other necessary materials.

• Work directly with the pastoral staff and other church organizations or committees to arrange appointments and reservations.

• Maintain the church calendar.

• Keep member files and contact information up to date.

• Maintain Sunday school attendance records.

• Send reminders to nursery workers, security team members, ushers, and others.

• Prepare worship bulletins.

• Prepare and distribute a monthly newsletter.

• Order, sort, and distribute Sunday School literature quarterly.

• Design and print special programs for handouts during church events.

• Complete any requests made by church committees as needed.

• Utilize Realm software for membership tracking, accounting, and payroll.

• Support requests from church committees.

• Perform any other church-related duties as needed.

ACCOUNTING

• Ebenezer employs Realm reporting software to track and prepare financial documents. General accounting knowledge is required; training on the Realm software will be provided.

• Post weekly church stewardship contributions.

• Open all mail and date-stamp it to process weekly accounts payable checks.

• Process payroll for all employees.

• Prepare monthly payroll tax deposits and pay online via the IRS website. Process a journal entry to post to the general ledger and handle credit card charges for the general ledger.

• Prepare monthly, quarterly, and yearly financial statements.

• Prepare quarterly payroll reports (941).

• Prepare budget worksheets for the Budget Committee members.

• Prepare individual and church-related tax documents.

Summary

As the Church Secretary, you will serve as a vital administrative support to the church leadership, ensuring smooth daily operations and effective communication within the congregation. Your core skills in clerical duties, customer service, and computer literacy will be essential in managing correspondence, scheduling appointments, and maintaining records. With premium skills in office management and proficiency in Realm, you will assist with financial tasks and front desk responsibilities. Your relevant experience with Microsoft Office and organizational skills will contribute to a welcoming and efficient church environment, supporting our mission of spreading the Gospel and community outreach efforts.

Job Type: Part-time

Pay: $16.00 - $25.00 per hour

Expected hours: 24 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Day shift
• No nights
• No weekends

Application Question(s):

• Briefly describe your admin and accounting experience.
• Do you regularly addend church? If so, where?

Education:

• High school or equivalent (Required)

Experience:

• Work: 1 year (Preferred)

Ability to Commute:

• Knoxville, TN 37914 (Required)

Work Location: In person

Salary : $16 - $25