What are the responsibilities and job description for the Business Office Assistant position at Ebenezer?
Ebenezer Senior Living is seeking a Business Office Assistant for our newest Skilled Nursing Community (TCU/LTC) in St. Paul, Minnesota! This role is responsible for assisting in all activities related to the Business Office operations and functions of accounts receivable process including billings, collections, and month end processes as directed by the Director of Revenue Cycle. Also assists in activities related to deposits and withdrawals of resident trust, census information systems, and accounts payable processes.
This schedule includes;
- 48 hours every two weeks
- Day shift; 8:30AM - 5PM
- Full Benefits: (medical, dental, paid time off, wellness dollars, education scholarships, matching retirement monies) www.ebenezercares.org/benefits
Ebenezer is proud to be voted 2024 Star Tribune Top Work Place, and has received this honor fifteen years in a row. We're an established organization with over 100 years of excellent service and an outstanding rate of growth. When you come to work at an Ebenezer community, we strive to support your growth, honor your strengths and empower you to make a difference in the lives of others.
Ebenezer Integrated Care & Rehab (EICR) serves seniors with long-term, transitional, and dementia senior care needs in the heart of downtown St. Paul. As part of Fairview's Community Health and Wellness Hub, EICR is committed to delivering innovative, collaborative care. The Fairview Community Health and Wellness Hub opened in 2022 to deliver a variety of services to the community—from primary and mental health care to enrichment options for seniors, food access programs, and community gathering spaces. The Hub brings Fairview services together with local organizations—including Minnesota Community Care and Sanneh Foundation—to make it easier for people to access what they need to be well.
- Assists in the Account Receivable (A/R) Process:
- Ensure that processing all entries to the resident accouns, including cash receipts, miscellaneous adjustments, and monthly room charges are completed accurately and on time
- Ensure that processing statements and claims for private and resident liability accounts are generated in a timely manner
- Assist in the collections process
- Process cash receipts and deposits accoriding to corporate guideliness
- Ensure that processing census information including status changes are accurately recorded
- Assist with month end processes
- Verify payer information as needed
- Appropriately refund any overpayments
- Enter ancillary charges as directed
- Receives checks and prepare deposits
- Opens mail and sorts checks for preparation of reconciliation
- Prepares deposits, copies, and records on cash receipts and call courier for cash pick-up
- Prints updated trust fund listing
- Assists residents, families, and staff with questions regarding cash receipts
- Assists with Accounts Payable (A/P) process:
- Reconciles and ties out Petty Cash and Petty Cash Checking
- Receives replenishment check and deposits in Petty Cash Fund
- Owned Prepares Check Requests and submits to Fairview A/P
- Managed Prepares AP logs and submits to Corporate Accountant
- Scan all A/P invoices to Corporate Office weekly
- Assists with the residents Trust Fund process:
- Deposits are made accurately and timely
- Trust account withdrawal requests are timely and accurate
- Assist in generating montly trust fund statements
- Assists in month end resident trust reconciliations
- Applies interest to residents accounts monthly
- Maintains HIPPA compliance
- Handles record retention and distribution consistent with HIPPA regulations
- Handles electronic submissions consistent with HIPPA regulations
- Adult Day Care A/R Process (if applicable):
- Ensure that processing all entries to the resident accounts, including cash recipts, miscellaneous adjustments, and montly room charges are completed accurately and on time
- Ensure that processing statements and claims for accounts are generated in a timely manner
- Preform the collections process
- Process cash receipts and deposits according to corporate guideliness
- Ensure that processing census information including status changes are accurately recorded
- Assist with month end processes
- Verify payer information as needed
- Appropriately refund any overpayments
- Enter ancillary charges as directed, if applicable
Required:
- 0-1 years of expereince
- Proficiency in Microsoft applications
Preferred:
- Vocational/Technical Training or Associate Degree
- 1-3 years of expereince
Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information:http://www.ebenezercares.org/employee-benefits
An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical.
