Outdoor School Secretary/Office Administrator

Position Overview: Echo Hill Outdoor School, located near Worton, MD on the upper Eastern Shore, is seeking a full-time highly organized and detail-oriented School Secretary/Office Administrator to support the day-to-day operations of our outdoor education programs. Work days are Monday through Friday, 40 hours a week, no evenings or weekends required, exempt from overtime. This role will involve managing administrative tasks, facilitating communication between staff and clients, and ensuring the smooth operation of the office. The ideal candidate will have exceptional organizational skills, a proactive upbeat attitude, and a strong ability to multitask in a dynamic, fast-paced environment.

About Echo Hill Outdoor School (www.ehos.org): Echo Hill Outdoor School is a non-profit organization dedicated to fostering environmental education, personal growth, and community engagement through immersive outdoor experiences. We provide outdoor programs for students, educators, and community groups, focusing on hands-on learning, environmental stewardship, and leadership development. Our programs are designed to connect people with nature while promoting sustainability, teamwork, and critical thinking.

Key Responsibilities:

• Administrative Support:
• Answer phone calls, respond to emails, and handle general office inquiries in a friendly and professional manner.
• Maintain office files, records, and databases, ensuring all information is accurate and up-to-date.
• Prepare and proofread correspondence, reports, and other documents as needed.
• Assist in preparing materials for meetings, workshops, and bulk mailings.
• Assist with tracking and ordering office supplies, equipment, and inventory.
• Manage weekly and seasonal calendars and schedule appointments for staff.
• Assist in coordinating program registration and participant communications.
• Communication and Outreach:
• Maintain effective communication with staff, volunteers, client group coordinators, and parents.
• Help organize outreach efforts, including social media posts, newsletters, and event promotion.
• Represent Echo Hill Outdoor School in a positive manner during interactions with client partners, organizations and the community.
• General Office Maintenance:
• Maintain a clean and organized office space.
• Ensure that office equipment, such as computers, phones, and printers, are in good working condition.

Qualifications:

• Education:
• High school diploma or equivalent required, college degree preferred
• Additional coursework or training in office administration, communication, or a related field is a plus.
• Experience:
• Proven experience as a secretary, office administrator, or in a similar role.
• Prior experience in non-profit organizations or outdoor education is preferred but not required.
• Skills and Abilities:
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both verbal and written, with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and basic office equipment (printers, copiers, etc.).
• Ability to work independently and as part of a team in a fast-paced environment.
• Positive attitude, professional demeanor, and a passion for supporting environmental education and outdoor programs.

Compensation and Benefits:

• $35,000 - $40,000 commensurate with Office Secretarial /Administrative experience
• 3 Weeks paid vacation, 7 paid holidays, 6 personal days annually, no rollovers
• Major medical, dental, vision, life and 403(b) plans available.

To Apply:

• Send cover letter, resume, and 3 references to: jobs@ehos.org
• Applications accepted until position is filled.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $35,000 - $40,000