What are the responsibilities and job description for the Administrative Assistant/Legal position at Eckel, Hoag & O'Connor?
Benefits:
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
Company Overview
Small, but busy, Acton law firm is seeking a full-time Receptionist/Administrative Assistant to join our team. This practice specializes in Elder Law which includes MassHealth/Medicaid Applications, Estate Planning, and Probate with some Guardianship and Conservatorship work.
Job Summary
This position provides administrative support to all aspects of the law firm’s operations with an emphasis on client interactions, sending and processing letters and correspondence, and general office organization.
Responsibilities
- Primary responsibilities include answering and directing phone calls
- Managing incoming and outgoing mail, documents and communications
- Making and confirming appointments
- Serve as liaison between staff and clients
- Drafting and proofreading letters and other documents
- Copying, scanning, filing, and electronic file maintenance
- Provide administrative support to the law firm’s staff
- Keep the law firm’s information up-to-date in Clio case management software
- Create, edit, and run reports as needed
- Enter updates to and respond to inquiries from potential clients as needed
- Prepare materials, computer equipment, and set up for meetings
- Maintaining supplies and other administrative duties as required
Qualifications
- Excellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlines
- Ability to work with diverse cultures, professionals, and personalities
- Proficient in Microsoft Office Suite, including Excel, Word, and Outlook; Clio or other case management software
- Experience setting up meetings in Zoom or a similar online platform
- Experience working in a setting that requires client confidentiality and discretion.
- Law office experience preferred
Hours: 8:30 am – 5:00 pm Monday through Friday
No recruiters or telephone calls, please.
Experience: Receptionist: 1 year (Required)
Education: High school or equivalent (Required)
Location: Acton, MA 01720 (Required)
Salary : $18 - $22