What are the responsibilities and job description for the Office Administrator position at Eckert Seamans?
Eckert Seamans is a full-service national law firm with a strong reputation and history of success that spans more than 65 years. With approximately 300 lawyers across a network of 15 offices, we provide clients with proactive, solution-oriented business and litigation counsel. We are seeking an Office Administrator for our Richmond, VA office.
Primary Responsibilities :
- Mail processing and distribution
- Document processing – copy scan, print, bind, or fax
- Manage office supply inventory
- Shipping / courier services management
- Conference room set-up and concierge service
- Reception phone assistance
- Maintain office décor and greet guests
- Serve as on-site office contact for external vendors including building management
- Filing / Records storage assistance
- Collaborate with records department regarding management of office files; request labels, retrieve, deliver and move files / boxes, process files / boxes for storage and destruction
- Collaborate with IT department for on-site server and technical needs
- Assist in the coordination and logistics of marketing engagement and business development events
- Responsible for office moves and logistics for new or departed employees
- Coordinate internal office meetings and events
- Maintain and reconcile office credit card and submit office related invoices
- Perform other related duties as assigned
Skills / Abilities
Education and Experience :
Physical Requirements :
Travel expectation :
Benefits :
Eckert Seamans is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, creed, sex, national origin, age, citizenship, marital status, sexual orientation, gender, gender identity or expression, disability or any protected military or veteran status.
Eckert Seamans will not consider resumes submitted by external agencies or recruiters unless specifically requested and approved by an HR / Recruiting representative for this position. Prior approval is required even if the agency or recruiter has an agreement in place with Eckert Seamans Cherin & Mellott, LLC. An external agency or recruiter will not be compensated in any way for the submission of a candidate for this position if prior approval is not obtained.
