AR/AP Clerk

AP/AR CLERK

AP KEY : is responsible for the day-to-day processing of vendor invoices, including data entry and verification, while maintaining accurate financial records within an organization

AR KEY: is responsible for managing, tracking, and recording incoming customer payments, ensuring accurate financial records by posting transactions, following up on outstanding invoices, and communicating with clients regarding their account balances, essentially acting as the initial point of contact and assisting the Controller for collecting owed money from customers.

AP DUTIES

· Receiving, reviewing, and verifying invoices for accuracy, including details like pricing, quantities, and purchase order matching.

· Inputting invoice information into the accounting system, including vendor details, invoice amounts, and due dates.

· Assigning appropriate expense codes to invoices based on company guidelines.

· Contacting vendors to resolve invoice discrepancies or request clarification on billing information.

· Interfacing with Purchasing Department to help resolve any pricing discrepancies.

· Matching invoices to purchase orders and reconciling accounts payable balances and reconciling statements at month end close.

· Generating reports on outstanding invoices and payable balances as needed.

AR DUTIES

· Entering and verifying customer payments received through various channels like checks, credit cards, or electronic transfers into the accounting system.

· Tracking outstanding invoices, sending reminders to customers with overdue payments, and resolving any billing discrepancies.

· Issuing Statements at Month End Close to All Customers.

· Matching customer payments to corresponding invoices and ensuring accurate account balances.

· Contacting customers via phone, email, or mail regarding outstanding invoices, payment due dates, and resolving billing inquiries.

· Preparing reports on accounts receivable aging, outstanding balances, and other financial data for management review.

· Accurately inputting customer information and payment details into QuickBooks.

· Investigating and addressing any discrepancies or errors in customer accounts.

JOB REQUIREMENTS

• Strong attention to detail: Essential for accurate data entry and invoice verification.
• Basic accounting knowledge: Understanding of accounting principles and terminology related to accounts payable and accounts receivable.
• Computer proficiency: Skilled in using QuickBooks and Microsoft Office applications.
• Organizational skills: Ability to manage large volumes of invoices and maintain organized records.
• Communication skills: Clear communication with vendors and customers to resolve issues.
• Ability to work well within a team and independently.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Overtime pay
• Yearly bonus

Work Location: In person

Salary : $24 - $28