Administrative Assistant

Job Title: Administrative Office Assistant

Reports To: Branch Manager

FLSA Status: Full Time, Non-Exempt

POSITION SUMMARY: This position is responsible for providing administrative support to the Branch office.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other duties may be assigned.

• Supports the Branch office with all administrative functions in a timely and efficient manner.

• Processes and records account receivables paperwork as assigned by Billing Manager.

• Records credit card transactions and completes credit card reconciliations

• Reconciles fuel accounts to ensure compliance and proper paperwork has been submitted.

• Assists with distribution of company newsletters.

• Processes all incoming and outgoing mail and routes it appropriately.

• Answers the telephone professionally and routes calls appropriately.

• Performs errands and other duties to support the site location.

• Communicate effectively with branch employees to ensure company goals at met.

• Maintains the office and site location from both an organization and cleanliness perspective.

• Maintains a dependable work attendance record with extremely infrequent absences and/or lateness.

• Performs other special projects and duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

1.High School Diploma or GED.

2.One to three years of administrative/office experience.

3.Strong administrative and follow-up skills.

COMPUTER/TECHNICAL SKILLS: Must possess moderate level skills in the use of personal computers, Microsoft Office Suite software, including Excel, Word, email, Quickbooks and any other enterprise specific programs.

EQUIPMENT USAGE: Must have the knowledge and experience necessary to operate office equipment such as desktop and/or laptop computers, copiers, scanners, fax and telephone.

LANGUAGE SKILLS: Must have ability to read and comprehend a moderate level instructions, create short basic correspondence and emails. Must possess ability to present information one-on-one to customers, management and other employees of the organization.

MATHEMATICAL SKILLS: Must be able to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, percentages and decimals.

REASONING ABILITY: Must have the ability to analyze and solve problems and independently consider and evaluate a variety of concrete variables in situations where only limited standardization exists. Must have ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to fingers, handle, or feel; reach with hands and arms; stoop, kneel or crouch. The employee frequently is required to use repetitive motions, stand, walk and balance. The employee is occasionally required to sit, talk and hear. The employee must regularly lift, carry and/or move up to 15 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is consistent with a professional office environment with limited to loud noises, moderate dust or pollutants and controlled and semi-controlled heating/cooling.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. ©

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Belmont, OH 43718: Relocate before starting work (Required)

Work Location: In person