Accounting and Contracts Specialist

A-Turf, a national synthetic turf surfacing company and a subsidiary of Ecore, has an exciting opportunity for an Accounting and Contracts Specialist in our Buffalo, NY headquarters. Working closely with the Accounting and Contracts Manager, you will review contracts for complex, high dollar installation projects.  You will also monitor and oversee processes related to accounting, reporting, audit, accounts payable and accounts receivable. Salary Range: $51,000 - $65,000, based on experienceHours: Monday through Friday with flexible start and end times Core Contributions:  Contract Management: Review, execute, and manage contracts for large-scale installation projects, ensuring compliance with legal, regulatory, and company standards. Oversee contract process to guarantee customer specifications are met and company policies are followed, including the creation of purchase agreements. AIA Billing and Project Schedules: Perform calculations and prepare schedules of values for projects requiring American Institute of Architects (AIA) billing. Interface with billing and project administration portals. Vendor and Subcontractor Communication: Collaborate with vendors, suppliers, subcontractors, attorneys, and municipalities on project-related accounting details, ensuring clarity and accuracy. Financial Work Support the Accounting and Contracts Manager with day-to-day financial operations, including accounts payable and accounts receivable, collections, bonding, credit, banking, insurance, invoicing, tax compliance, inventory, general ledger, job costing, corporate reporting, and audits. Manage accounts payable transactions, resolving discrepancies, and verifying invoice details. Ensure timely and accurate payments by reconciling invoices, obtaining necessary documentation, and assigning job numbers. Oversee accounts receivable processing, conducting daily billing, tracking outstanding payments, resolving discrepancies, and making collection calls. Process payment applications, waivers, and notices. Account Research and Problem Solving: Conduct research and analysis to resolve outstanding accounts and discrepancies by collaborating with sales, customer service, and customers. Deposit and Payment Processing: Audit ACH wire transfers and checks for deposit preparation and order release. Month-End Reporting: Assist with preparing and reconciling month-end cash receipts, accounts payable and accounts receivable reports, and contribute to sales and use-tax preparation. Insurance Administration: Act as the company’s insurance administrator, coordinating with agents for general liability and third-party warranty insurance coverage. Ensure certificates of insurance are accurate and renewals are properly distributed. Essential Experiences:  High school diploma or GED; Associate’s degree in Business Administration or related field preferred 2 years of related experience in Accounts Payable, Accounts Receivable or other accounting functions, preferably in a fast-paced, high-volume environment New York State Notary Public Commission preferred, or willing to take exam immediately upon hire SAGE for construction, formerly Peachtree, preferred

Salary : $51,000 - $65,000