Personal & Office Efficiency Specialist

Job Title: Personal & Office Efficiency Specialist

Location: Simpsonville, KY

Compensation: $43,000 – $52,000 annually (commensurate with experience)

Position Overview:

We are seeking a highly organized, proactive, and resourceful Personal & Office Efficiency Specialist to support both the personal and professional needs of our business owner while ensuring the smooth operation of our office in Simpsonville, KY. This dual-role position requires exceptional multitasking abilities, excellent memory and recall, and a high degree of professionalism and discretion. The ideal candidate is a dependable self-starter who thrives in a dynamic environment and is comfortable managing a wide range of responsibilities with efficiency and attention to detail.

Key Responsibilities:

Personal Executive Support:

• Manage complex calendars, appointments, and scheduling, including international and domestic travel logistics
• Coordinate personal errands, tasks, and appointments for the business owner
• Draft and manage professional emails, correspondence, and reports with accuracy and confidentiality
• Plan and coordinate events, restaurant reservations, and travel itineraries
• Maintain strict confidentiality while managing sensitive personal and business matters
• Demonstrate excellent recall and memory for recurring tasks, preferences, and priorities

Office Management & Administrative Support:

• Oversee day-to-day office operations including supplies, inventory, and vendor coordination
• Act as the primary point of contact for general office needs, maintenance, and administrative troubleshooting
• Prepare and distribute official correspondence, especially related to tenants and external stakeholders
• Conduct courthouse errands and other business-related travel as needed
• Ensure the office remains clean, organized, and operating efficiently

Required Qualifications:

• Minimum of 5 years of experience in a Personal Assistant, Executive Assistant, or Office Coordinator role
• Exceptional memory and recall abilities
• Strong organizational skills with the ability to multitask and prioritize independently
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and general office tools
• High level of professionalism, discretion, and sound judgment
• Reliable transportation and willingness to travel locally for errands and appointments

Preferred Qualifications:

• Prior experience supporting a business owner or C-level executive
• Familiarity with real estate administration or tenant correspondence
• Experience managing both personal and business responsibilities in a dynamic work environment